Overview
Records Assistant Jobs in Toronto, Canada at University of Toronto
Position: Employment Records Assistant
Employment Records Assistant
Date Posted: 07/03/2026 Req : 49185 Faculty/Division: UofT Scarborough Department: UTSC:
Management Co-Op Programs Campus: University of Toronto Scarborough (UTSC)
Position Number:
Existing Vacancy: Yes
Your responsibilities will include:
- Generating reports
- Analyzing and reconciling registration/status/program of study information
- Identifying changes to student records that affect academic status and correcting status as required
- Analyzing collections, records and/or reference administration processes and recommending improvements
- Acting as a point of contact for external clients and vendors
- Resolving issues within the scope of the role and escalating problems as required
- Coordinating interview schedules
- Promoting employer opportunities to students and encouraging them to submit applications
Essential Qualifications
- Bachelor’s Degree or an acceptable equivalent combination of education and experience.
- Minimum two (2) years of related experience in records and database administration.
- Demonstrated experience working with a database including data manipulation and reporting skills.
- Experience scheduling and arranging meetings involving many individuals.
- Must have strong customer service orientation and effective interpersonal skills.
- Demonstrated experience working professionally with external clients.
- Proficiency with Microsoft Office Suite with advanced knowledge of Excel, as well as ability to adapt to and learn new technologies.
- Must be able to stay organized, multi-task and meet deadlines; and exercise accuracy and attention to detail.
- Ability to use initiative and exercise sound judgment, tact, diplomacy, discretion, and confidentiality.
- Demonstrated behaviour that indicates personal commitment to innovation, teamwork, flexibility and integrity.
- Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.
Assets (Nonessential)
- Previous experience working in post-secondary or not for profit organization is an asset.
- Experience in student professional development, knowledge of workplace standards, recruitment and hiring practices, and performance management techniques gained through a role in a co-operative education or internship program.
- Knowledge of Symplicty software would an asset.
- Knowledge using a Student Information System (ie. ROSI) and/or Course Management System (ie. Quercus or Blackboard) highly preferred.
To be successful in this role you will be:
- Approachable
- Cooperative
- Meticulous
- Motivated self-learner
- Proactive
- Self-directed
NOTE
Please note this is a Term position until April 2027.
Closing Date
07/13/2026, 11:59PM ET
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2
SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see (Use the “Apply for this Job” box below)..
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact
#J-18808-Ljbffr
Title: Records Assistant
Company: University of Toronto
Location: Toronto, Canada
Category: