Overview
Records Clerk; Civil Division Jobs in Athens, USA at Unified Government of Athens-Clarke County
Position: Records Clerk (Civil Division)
REPORTS TO: Captain, Lieutenant, or Sergeant depending on assignment.
FLSA STATUS: Non-Exempt
CLASSIFICATION: Personnel System – Requires satisfactory completion of a six month probationary period.
PAY GRADE: 112
SAFETY SENSITIVE: No
Purpose of Job
The purpose of this job is to provide technical and administrative support to the Sheriff’s Office. Duties and responsibilities include, but are not limited to, processing and maintaining accurate records, receiving, verifying, entering, maintaining, and correcting data as necessary; processing accurate GCIC records; receiving, docketing, and processing warrants; monitoring and dispatching radio traffic for road, courthouse, and civil deputies; maintaining warrants filing system.
Job
Related Requirements
Work Schedule: Monday – Friday 8:00 AM – 5:00 PM.
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC’s safe driving policy.
High school diploma or equivalent with two years of clerical, secretarial, or general office related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
Must be or have the ability to acquire Notary Public status.
Must obtain the GCIC Inquiry Level Operator Certification within the first 90 days of employment.
Vocational/Technical degree in General Business or Secretarial Sciences or related discipline preferred.
The following duties are normal for this job depending on division assignment. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Answers telephone, screens all incoming calls, answers routine questions and complaints and/or refers caller to appropriate personnel or agency.
Compiles and prepares information for statistical reports, memorandums, correspondence and minutes; obtains, prepares, and maintains records and other court related documents; receives, maintains and enters dockets, court dispositions, bond hearing dispositions and warrants into computer.
Monitors and responds to all radio traffic for deputies in the field and warrant divisions; dispatches deputies to certain locations and provides timely radio responses to deputies.
Runs necessary daily reports to be distributed to State Probation, Parole, local newspaper, Solicitor’s Office, D.A.’s Office and various attorney’s offices.
Places, verifies, releases holds and checks warrants in other counties or other states; processes warrants received from other agencies; removes warrants that have been served or cancelled from GCIC.
Enters GCIC warrants and prepares daily reports for GCIC according to the policies and procedures of GCIC/NCIC within 12 hours; retrieves reports from GCIC on wanted persons, compiles statistical data from GCIC reports and completes LEDS worksheet on wanted persons; compiles and mails monthly GCIC housing report and social security report; checks the AS400 warrant system to see if warrant is still active.
When
assigned to Civil Process
Receives all civil process papers from various Courts (Magistrate, State and Superior).
Organizes and enters civil process papers into subpoenas, dispossessory, child support, garnishments, evictions, and DFACS into the system.
Dockets civil papers in the docket book, records type of service in docket book. Confirms and ensures deputies have properly completed, signed and dated the return of service before sending the papers back to the various Courts or Attorneys. For those civil process papers that are not served, ensure service fees are properly refunded and entered into the system.
Answers questions and complaints and provides information to Plaintiffs and Defendants with regard to the civil process papers being served.
Schedules evictions with plaintiffs and places pertinent information on the calendar for deputies to check and ensure evictions are completed.
When assigned to GCIC Validation
Receives GCIC validation report, checks case files to determine if information is accurate, complete and current, enters names, cross checks queries with GCIC and validates the warrants, advises GCIC of the status of reports and ensures timelines are strictly followed.
Checks the original warrant, warrant docket, courts or other sources to insure each warrant supports the record entry is valid, completes blue cards, enters information into AS400, and runs driver history and criminal history files from GCIC to obtain any additional information that makes the entry more complete.
Makes supplemental entries, modifies entries and makes changes as more information becomes available. Records may indicate that a caution indication should have been used on an entry, cancels and reenters using the appropriate caution screen.
Cancel and clear all records that are invalid, recalled,…
Title: Records Clerk; Civil Division
Company: Unified Government of Athens-Clarke County
Location: Athens, USA
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