Overview
Renewals Administrator, Administrative/Clerical Jobs in Birmingham, England, UK at Options Resourcing Ltd
Are you detail-driven with a passion for process? Do you thrive in a
fast-paced
, regulated environment where
precision
is key? If you’re ready to take ownership of critical renewals, manage high-value portfolios, and grow with a leading IP firm, this role is for you.
Apply now
, read the job details by scrolling down Double check you have the necessary skills before sending an application.
Benefits:
Salary:
Up to £28,000 per annum DOE
Hybrid working model:
Minimum two days in the office per week
Office located in Birmingham
25 hours per week (Monday to Friday, 9:00am – 5:15pm)
Opportunities for
career development
and progression
Collaborative team
environment
Comprehensive training
and ongoing support
33 Days Holiday (Including Bank Holidays)
Pension auto-enrolment scheme
Free onsite parking
Role and Responsibilities:
Maintaining and updating renewals records.
Producing and verifying standard and special reminders (e.g., monthly, annual, and quarterly) for clients.
Processing instructions to pay renewal and maintenance fees, including issuing invoices and credits to foreign attorneys and clients.
Coordinating the payment of IPO, EP, EUIPO, and WIPO fees, including electronic and online payments via systems such as ARGOS.
Instructing foreign agents on trademark and design renewals.
Auditing daily instructions for renewals and abandonments to ensure accurate records.
Processing overdue reminders and loss of rights letters due to unpaid renewals.
Managing lapsed case records upon receipt of notifications from IP Offices and foreign attorneys.
Responding to client and attorney queries via the renewals mailbox.
Providing cost estimates for individual or portfolio IP rights, including forecasts for future or overdue renewals.
Producing client invoices and monthly lists for fee earners regarding overdue renewals.
Supporting the Renewals Manager and team in ongoing projects and tasks as required.
Required
Skills & Experience:
Previous experience in renewals, records, finance, or administrative roles in a highly regulated environment (e.g., IP, finance, banking, or insurance).
Excellent
attention to detail
and strong organisational skills.
Ability to manage high volumes of work while meeting strict deadlines.
Proficiency in Microsoft Office (Excel, Word, Outlook) and experience with database management systems (e.g., Inprotech, ARGOS, or similar).
Strong written and verbal
communication skills
.
Ability to work independently and as part of a team.
High level of numeracy and comfortable working with financial data.
Proactive, with a
problem-solving
mindset and the ability to adapt to changing priorities.
If you are interested in this opportunity, please apply via the advert!
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Title: Renewals Administrator, Administrative/Clerical
Company: Options Resourcing Ltd
Location: Birmingham, England, UK
Category: Administrative/Clerical
