Overview
Retail Admin Executive (Fixed Term Contract) Jobs in Doun Penh, Phnom Penh, Cambodia at TotalEnergies
Title: Retail Admin Executive (Fixed Term Contract)
Company: TotalEnergies
Location: Doun Penh, Phnom Penh, Cambodia
Contexte et environnement
With a lot of changes in the Cambodia tax regulation & environment, a lot of agreement & documents has to change to align with the new reality. Therefore, lots of documents have to be cleaned up to ensure alignment with the system internally & externally.
Activités
New Station Agreement Management
Work closely with Retail Development Team for new contract, LOI and termination letters.
Ensure digital and physical storage of documents.
Track legal documents to ensure compliance.
Existing Agreement Management
Record timeline of all contracts & digitalization (SharePoint management).
Draft New Agreement to be renewed.
Track contracts nearing expiration and expired contracts.
Draft terms and conditions and submit to management for approval.
Request fixed assets and mockups from the Asset Controller and Engineering Team.
Draft contracts, cover notes, and submit to legal via SharePoint for review and tracking.
Print out and submit to MD for approval.
Re-draft if there are comments or updates to legal clauses.
Scan, prepare, and send to TMs with a tracking Excel file via email.
Follow up with TMs via email and Telegram and update status to management weekly.
Re-scan the contract when returned from TMs (both parties signed) and keep hard copies in a folder.
Share with the relevant team for their information and update the timeline in the Excel file.
Ensure digital and physical storage of documents.
Track legal documents to ensure compliance.
Station Legal Documentation Management
Manage VAT, Patent, MOC Certification, Station Permits, etc.
Ensure digital and physical storage of documents.
Track legal documents to ensure compliance.
Follow up and monitor documents to ensure existence, compliance, and accuracy.
Letter Management
Draft LOIs, warning letters, and other administrative letters.
Other Administrative Tasks
Assist with day-to-day administration tasks, including filling forms, documents, emails, and approval requests.
Prepare customer data forms for new stations.
Prepare modification forms for any changes from previous information.
Prepare blocked forms for closed stations.
Prepare extension forms for any requests from Lub.
Send, keep updated, and follow up with management.
Share approved forms with the IT Team for adjustment in SAP.
Share new codes or any changes with the Mobility Card and relevant team.
Profil du candidat
A bachelor’s degree in business administration, law, or a related field.
Proficiency in Microsoft Office Suite, especially Excel.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Attention to detail and accuracy in handling documents and data.
Some experience in administrative roles, preferably in contract management or legal compliance.
Experience in managing digital and physical storage of documents.
Familiarity with drafting and managing legal documents such as contracts, LOIs, and termination letters.
Experience in tracking and monitoring compliance-related tasks and documents.
Previous experience in a similar role within a corporate or legal environment would be advantageous.
Informations supplémentaires
TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d’emploi égales à tous les candidats.
