Overview
Scheduling Coordinator (Airtable, Google Workspace) Jobs in Philippines at ProSource
Title: Scheduling Coordinator (Airtable, Google Workspace)
Company: ProSource
Location: Philippines
About ProSource
At ProSource, we build and manage highly technical distributed teams for some of the most innovative companies in the world. We believe in humanizing the outsourcing industry by finding, attracting, and retaining top talent. Our dynamic workspaces promote creativity, collaboration, and well-being. We leverage smart technologies to ensure our clients and employees thrive in a collaborative, high-performing environment.
Role Overview:
The Scheduling Coordinator manages logistics for staging, design, and event rentals—ensuring efficient team scheduling, timely installations, and smooth coordination with clients. Proficiency in Google Calendar, Airtable, WhatsApp, and QuickBooks is essential for handling appointments, dispatching teams, and processing payments. Strong organizational skills and attention to detail are key.
Key Responsibilities:
Manage daily and weekly logistics for staging, design, and event rental operations
Create and maintain optimized schedules for teams, ensuring timely installations and removals
Coordinate with clients, vendors, and internal teams to confirm project timelines and details
Dispatch drivers and movers using scheduling tools and real-time communication platforms
Handle last-minute scheduling changes and conflicts efficiently
Use Google Calendar and Airtable to track and manage appointments
Communicate effectively via WhatsApp to ensure smooth field operations
Process payments and maintain accurate financial records using QuickBooks
Ensure high standards of organization, accuracy, and client satisfaction in all tasks
Qualifications:
Experience in scheduling, dispatching, or administrative coordination (event planning, logistics, or related field preferred)
Excellent organizational and time management skills
Solution-oriented with strong communication and interpersonal skills
Proficiency in scheduling tools, Google Workspace and Airtable is a plus; the ability to learn new technology, systems and follow proper processes is a must
Ability to multitask and prioritize in a fast-paced environment
Familiarity with home staging, furniture rentals, or event services is a plus
Schedule:
Monday to Friday, 10pm to 7am PHT
What’s in it for you?
Highly competitive salary
HMO coverage from Day 1 + 2 free dependents upon regularization
Enjoy a fully remote setup with all the tools you need
Full-time role with excellent perks and benefits
Ready to take the next step? Apply now and be part of our team!
