Overview
Secretary Jobs in Jakarta Metropolitan Area at TRANS TV
Title: Secretary
Company: TRANS TV
Location: Jakarta Metropolitan Area
Responsibilities:
- Administrative Support: Maintain and manage the executive’s agenda, assist in planning appointments, board meetings, conferences, and other engagements.
- Meeting Coordination: Attend meetings, take accurate minutes, and ensure timely distribution to relevant parties.
- Records Management: Maintain both electronic and paper filing systems, ensuring information is well-organized and easily accessible.
- Travel Coordination: Make travel arrangements for executives, including flights, accommodations, and itineraries.
- Confidentiality: Safeguard confidential documents and sensitive information, ensuring privacy and security at all times.
- Financial Administration & Budgeting: Assist in managing financial records, prepare invoices, track expenses, and ensure accurate bookkeeping. Oversee budgeting processes, ensuring financial resources are allocated effectively, track budget compliance, and report on financial status.
- Reporting: Prepare presentations, reports, and other materials as assigned by management
Requirements:
- Bachelor’s degree in any major, with min. 1 year experince in related fields (Preferably Finance / Accounting degree).
- Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.) and advanced skills in Excel (e.g., pivot tables, financial formulas, and reporting).
- Strong knowledge of financial documentation, invoicing, and record-keeping practices.
- Familiarity with data protection regulations to ensure the confidentiality and security of sensitive information.
- Strong organizational skills with the ability to manage both paper and electronic filing systems efficiently.
- Knowledge of general office management practices, including procurement and vendor relations.
- Quick to adapt and flexible to dynamic environment.
