Overview
Secretary Jobs in Al Khobar, Eastern, Saudi Arabia at Nesma United Industries
Title: Secretary
Company: Nesma United Industries
Location: Al Khobar, Eastern, Saudi Arabia
We are looking for a Secretary to provide administrative and coordination support to the Quality & Safety Department and ensure smooth and organized daily operations.
Key Responsibilities:
- Manage daily administrative activities, including meetings, appointments, correspondence, and scheduling.
- Maintain and control Quality & Safety documents, records, registers, and tracking systems.
- Coordinate document distribution and ensure proper version control and confidentiality.
- Prepare meeting agendas, record minutes, track action items, and follow up with relevant stakeholders.
- Assist in preparing weekly and monthly Quality & Safety reports, dashboards, and presentations.
- Maintain inspection, audit, incident, corrective action, and training trackers.
- Coordinate with HSE, HR, Operations, and project/site teams on administrative and documentation requirements.
- Support internal and external audits by organizing and submitting required documentation.
- Maintain employee training records, certifications, inductions, and competency documentation.
- Prepare reports, presentations, and administrative documents using Microsoft Word, Excel, Outlook, and PowerPoint.
- Ensure accuracy, proper filing, and timely completion of administrative and documentation tasks.
Education & Experience:
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- 3–5 years of experience as a Secretary, Coordinator, Document Controller, or Administrative Assistant.
- Fluent in English, both written and spoken.
