Overview
Secretary and Administrative Assistant Jobs in Dubai, Dubai, United Arab Emirates at Vene Stone
Title: Secretary and Administrative Assistant
Company: Vene Stone
Location: Dubai, Dubai, United Arab Emirates
Job Title: Secretary and Administrative Assistant
Location: [UAE, Dubai]
Department: [administration]
Job Type: Full-Time
Job Summary:
We are seeking a highly organized and detail-oriented Secretary and Administrative Assistant to provide administrative support to ensure efficient operation of the office. The ideal candidate will handle a wide range of administrative and executive support-related tasks, and must be able to work independently with little or no supervision. This role requires excellent communication skills, discretion, and a strong ability to multitask.
Key Responsibilities:
Perform general clerical duties including answering phones, managing emails, filing, and data entry
Schedule meetings, appointments, and maintain calendars for senior staff
Prepare reports, memos, letters, and other documents using word processing tools
Maintain and organize office files, both physical and digital
Greet and assist visitors, clients, and staff
Manage office supplies and place orders when necessary
Handle incoming and outgoing correspondence
Coordinate travel arrangements and itineraries
Support in the preparation of presentations and meeting materials
Maintain confidentiality of sensitive information
Assist with payroll, invoicing, and basic bookkeeping as required
Help plan and coordinate events or conferences
Enter and update all client and lead interactions in the CRM system promptly and accurately.
Track customer journey stages and maintain consistent follow-ups.
Collaborate with internal teams (Sales, logistics, marketing, finance, etc.) to ensure seamless order processing and after-sales service.
Prepare detailed weekly and monthly sales reports, including pipeline status, activity summaries, conversion rates, and target tracking.
Provide guidance to clients on the most suitable tile options for indoor sales and follow up with clients
Responsible for executing marketing follow-up duties
Qualifications:
Proven experience as a secretary or administrative assistant
Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment
Hands-on experience with Enterprise Resource Planning (ERP) systems is required
Must have proficiency in the English language.
Excellent written and verbal communication skills
Strong organizational and time-management skills
Ability to work independently and as part of a team
High level of discretion and professionalism
Holds a relevant degree in administrative management and applicable certifications.
Preferred Skills:
Familiarity with scheduling software or project management tools
Experience in handling confidential documents
Ability to work in a fast-paced environment and manage multiple tasks
