Overview
Secretary/Document Controller Jobs in Dubai, UAE/Dubai at Ocean Stone Construction
Position: Secretary / Document Controller
· Minimum of 3-4 years experience as DC at construction site
· Knowledge in Aconex or any other Web Based
Project Management
System is advantage Responsibilities:
· Ensures that all local practices and activities comply with company policies and procedures.
· Maintaining and updating a record of controlled in and out documents on distribution/circulation
· Carry out quality checks of all documents & create, maintain the Project Document Control Files.
· Coordination with onboard and shop supervision to ensure the latest documents are being used and to supersede the previous revisions with proper stamps.
· Maintenance of computerized databases/ logs
· Managing mail and drafting correspondences; take Minutes of the Meetings and Distribute as needed
· Assist the construction team for preparation of reports and for distribution
· Ensure updating server cloud based and back up
· To coordinate with supervision for preparing project schedule & defined document distribution list
· Work closely and coordinate with
multidisciplinary
teams, including construction team, contractor, subcontractor, consultant and clients
· Proper segregation and categorization; labelling and database updation for all documents.
· Proper definition of folders management, verifying the access controls to folders as per dept requirements and to ensure the storage spaces utilized wisely and effectively
· Assist documentation and planning team to have the accurate details by having
effective communication
in line with latest document revisions. Ensure completeness of project close out documents backup; and hard copy for storage
· Report to supervisor-in-charge or department head
· Ensure completeness of project close out documents backup; and hard copy for storage
· Provide support to the construction management team
· Participates with other team members to achieve common goals.
· Prepare ad-hoc reports on projects as needed
· Must be able to communicate confidently in both written and spoken English
· Work under deadlines in
fast-paced environment
· Other duties as assigned and extend site duties as per site requirements #J-18808-Ljbffr
Title: Secretary/Document Controller
Company: Ocean Stone Construction
Location: Dubai, UAE/Dubai
Category: Administrative/Clerical
