Overview
Secretary / HR Admin Jobs in Dubai, United Arab Emirates at Soltis Interiors LLC
Title: Secretary / HR Admin
Company: Soltis Interiors LLC
Location: Dubai, United Arab Emirates
Position Summary:
We are seeking a highly organized and detail-oriented individual to join our team as an Secretary / HR Administrator. This dual-role position requires a proactive, adaptable professional who can effectively manage day-to-day office operations while supporting Human Resources functions. The ideal candidate will be resourceful, efficient, and passionate about contributing to the smooth running of the organization.
Follow this link to apply after reading below description of the role: https://forms.gle/Yy5mjnB38qZCLQBL7
Key Responsibilities:
Office Administration
Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities.
Serve as the primary point of contact for vendors, service providers, and maintenance teams.
Handle incoming calls, emails, and correspondence, ensuring timely responses and resolution of inquiries.
Organize and coordinate office activities, meetings, and events, including preparing agendas and materials.
Maintain organized filing systems (both digital and physical) to ensure easy retrieval of records.
Oversee travel arrangements and expense reporting for staff and executives.
Assist with IT support coordination and troubleshooting as needed.
HR Assistance
Assist in recruitment activities, including posting job ads, screening resumes, performing initial interviews and maintaining accurate data base of applicants.
Coordinate the onboarding process for new employees, including preparing orientation schedules and materials.
Maintain employee records and ensure compliance with HR policies and legal requirements.
Support payroll processing by gathering and verifying timekeeping data.
Assist with employee benefits administration, including enrollments, changes, and inquiries.
Handle confidential information with the utmost discretion.
Qualifications and Skills:
Education: Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.
Experience: 5+ years of experience in office administration, HR support, or a related role.
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems (preferred).
Communication: Excellent verbal and written communication skills.
Organization: Strong organizational and multitasking abilities with exceptional attention to detail.
Interpersonal: Friendly, professional demeanor with strong interpersonal skills to work effectively with team members and external contacts.
Problem-Solving: Ability to handle multiple priorities and resolve issues proactively.
Confidentiality: Demonstrated ability to handle sensitive information with integrity.
