Overview
Secretary Litigation Assistant Jobs in Newport, Wales, UK at JM Selection
Secretary Litigation Assistant
Maximise your chances of a successful application to this job by ensuring your CV and skills are a good match.
We are currently recruiting a Secretary Litigation Assistant for a reputable solicitors based in the Newport area.
The main
purpose
of the role is to provide direct support to Senior Fee Earners in the Department in a range of matters relating to commercial litigation and manage all client work allocated in accordance with the Firm’s standards.
Role Responsibilities
* To deal with enquiries, calls and correspondence from clients/other professionals, which do not need input from a senior member of the dept.
* To act in a semi-fee earning capacity and to accurately record and submit regular time recording in line with the firm’s/departments policy.
* To undertake basic fee earning duties under supervision, such as taking detailed client instructions in person or over the phone and managing conduct of files where assigned by a senior fee earner.
* Carry out research to assist senior fee earners in progression of cases.
* To ensure that all client work relating to files is processed correctly and expeditiously and that the client is kept regularly informed of progress and costs.
* Updating the case management system efficiently and effectively in accordance with departmental processes and procedures.
* When required, arrange and attend conferences with Counsel, instruct experts and review export reports.
* To follow file review procedures, ensuring that these are dealt with promptly.
* Assist the department in developing work processes for cases when required.
* To administer the opening, closing, storage and retrieval of client files in accordance with the firm’s procedures.
* Manage diaries/calendars for senior fee earners and where relevant own diary management.
* To ensure that the support staff allocated are progressing your work in a timely manner.
* To prepare bundles of documents for counsel and experts and trial bundles when required.
* To attend to clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
* To provide support to the firm’s support staff and fee earners as required.
* Greeting and dealing with “walk in” clients, to the office to take initial instructions or brief updates on their matter.
* Preparing draft bills.
* To maintain
flexibility
to attend conferences with clients which, on occasions may be outside of ‘normal working hours.’
* Management and development of Shared Administrative Resource
* To ensure the confidentiality of all the firm’s and client’s documentation and information.
Role Requirements
* Demonstrable ability to handle difficult/ upset clients and respond accordingly in sensitive situations
* Ability to maintain
attention to detail
and accuracy when recording information, carrying out a tasks
*
Flexibility
to work outside of normal office hours that may be required from time to time.
Person Requirements
* Law Degree (working towards one) or recognised equivalent
* High Proficiency in all Microsoft Office Packages including word, outlook e-mail, outlook diary functions.
* LPC graduate or recognised equivalent (desirable).
*
Experience of
working in a legal practice in a similar role (desirable)
Office working, based in Newport
Monday to Friday, 8.30am-5pm
Title: Secretary Litigation Assistant
Company: JM Selection
Location: Newport, Wales, UK
Category: Administrative/Clerical (Legal Secretary), Law/Legal (Legal Secretary)
