Overview
Secretary to the Superintendent Jobs in Dalhart, TX at Iowa City Community School District
Full Job Description
Primary Purpose:
Work under minimum supervision to ensure the efficient operation of the superintendent’s office and provide clerical services to the superintendent, director of curriculum and board of trustees. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.
Qualifications:
Education/Certification:
High school diploma or GED
Bilingual preferred but not essential
Special Knowledge/Skills:
Knowledge of school district organization, operations, and administrative policies
Ability to make independent decisions regarding planning, organizing and scheduling
Excellent public relations, organization, communication, and interpersonal skills
Ability to use software to develop spreadsheets, perform data analysis and do word processing
Ability to multi-task numerous complex administrative activities
Ability to operate multi-line phone system, copy machine and postal machine
Experience:
Five years or more advanced secretarial experience with extensive contact with people
Major Responsibilities and Duties:
Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
Greet stakeholders and respond to their inquiries and/or direct them to appropriate personnel.
Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
Receive deliveries and disseminate materials and information to the appropriate parties.
Receive, disseminate and post mail including the postage machine maintenance.
Accepts and records applications for transfer students.
Compiles all the bus driver training, documentation of certifications, and medical information for transportation.
Organize, prepare, and post official board agenda and records for board meetings. This requires the use of a web based posting service. Also, emails and phone calls will be made to the Trustees as directed by the superintendent.
Prepare all correspondence, memoranda, and reports for the superintendent and director of curriculum as directed.
Comply with policies established by federal and state laws and local board policy.
Prepare accounts payable documents and purchase requisitions as directed by the business office.
Prepare credit card reconciliation and issuance.
Primary election clerk for early voting in school district elections.
Maintain the records and sells the seats for reserved football seating.
Assist with travel arrangements for board members and administrators as needed, including turning in continuing board hour credits to the state agency.
Maintain confidentiality.
Maintain a schedule of District facilities that are utilized by the public.
Compile, maintain, and file all physical and computerized reports, records, and other documents required.
Attend workshops and conferences to support the position.
Demonstrate professional, ethical, and responsible behavior.
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress.
Work with frequent interruptions.
Title: Secretary to the Superintendent
Company: Iowa City Community School District
Location: Dalhart, TX
Category:
