Overview
Senior Admin and Executive Assistance Jobs in Gurgaon, India at Fête Events
Location: HQ27, Gurugram, Haryana (Must be Gurgaon-based or ready to relocate immediately)
Reporting To: Founders / CEO
Employment Type: Full-time
Job Summary:
We are seeking a proactive and highly organized Executive Assistant & Admin/HR Manager to support the founders with calendar and communication management, internal coordination, office administration, and day-to-day operational logistics. This role is central to maintaining executive efficiency and ensuring the smooth running of all office-related processes. The ideal candidate will be fast-thinking, detail-oriented, and possess excellent communication and time management skills.
Detailed Task List:
1. Executive & Calendar Management
Manage daily schedules, coordinate meetings, and ensure timely follow-ups.
Block calendars for strategic focus time, meetings, and deadlines.
Coordinate across departments to schedule founder/team reviews.
Book travel and accommodation, prepare itineraries.
Send reminders and prepare meeting agendas in advance.
2. Communication & Correspondence
Draft, review, and format emails, presentations, and letters.
Act as a communication bridge between founders and internal/external stakeholders.
Maintain confidentiality of sensitive communication.
3. Meeting Coordination
Organize meeting logistics: room booking, video conferencing, catering, materials.
Record and circulate meeting minutes and track follow-ups.
Maintain a master tracker of action items from leadership meetings.
4. Office Administration
Oversee upkeep and daily functioning of the office.
Manage office supplies, vendor coordination, and courier logistics.
Liaise with IT/facilities for maintenance and repair issues.
Organize seating arrangements and office events.
5. HR & Logistics Support
Schedule interviews, assist in onboarding coordination.
Organize welcome kits, laptops, access cards, and desk setup.
Coordinate basic HR orientation calendar with HR.
Help in planning team offsites, workshops, and celebrations.
Skills & Requirements:
Excellent written and spoken English
Strong Organizational Skills with attention to detail
Excellent with formatting documents
Proficient in Google Workspace or Microsoft 365
Strong time management and multi-tasking ability
High discretion with sensitive information
Prior experience supporting senior leadership preferred
Title: Senior Admin and Executive Assistance
Company: Fête Events
Location: Gurgaon, India
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management, Business Administration), Business (Office Administrator/ Coordinator, Administrative Management, Business Administration)
