Overview
Senior Administrative Assistant Jobs in Kansas City Metropolitan Area at Chief of Staff KC
Title: Senior Administrative Assistant
Company: Chief of Staff KC
Location: Kansas City Metropolitan Area
Chief of Staff KC is seeking a highly organized, proactive, and tech-savvy Senior Administrative Assistant for a client in the Downtown Kansas City area. This person will support an executive leadership team and cross-functional departments including Marketing, Actuarial, and Human Resources. The ideal candidate will thrive in a dynamic, fast-paced environment and bring a strong sense of discretion, professionalism, and problem-solving ability to the role.
This is a key position that ensures the seamless coordination of executive operations, departmental initiatives, and strategic events. If you’re a natural multitasker who excels in logistics, calendar mastery, and executive-level communication—while still bringing warmth and approachability to your daily work—we’d love to meet you.
Key Responsibilities
Executive & Departmental Support
Proactively manage executive calendars, coordinate meetings and appointments, and ensure all scheduling aligns with strategic priorities.
Serve as a liaison between executives, internal teams, vendors, and external partners.
Prepare professional-grade reports, presentations, and communications for internal and external audiences.
Draft, proofread, and edit correspondence, agendas, meeting notes, and follow-ups.
Handle confidential information with utmost discretion and integrity.
Meeting, Event & Travel Coordination
Plan and execute department-wide meetings, cross-functional gatherings, and executive events, including A/V setup and vendor coordination.
Negotiate hotel accommodations, coordinate off-site meetings, and arrange for catering and logistics.
Book and manage domestic travel, including flights, accommodations, transportation, and last-minute changes with precision.
Administrative & Office Operations
Maintain organized records, shared drives, marketing files, and digital documentation systems.
Monitor office supplies, technology needs, and onboarding equipment for new hires.
Support company-wide initiatives such as handbook updates, internal communications, and website reviews.
Team & Culture Initiatives
Partner with HR on interview scheduling, new employee onboarding, and employee engagement programs.
Coordinate internal events and recognition efforts to build a connected, inclusive workplace.
Manage team communications, calendars, and departmental workflows to support collaboration and efficiency.
Qualifications
Experience: 3+ years of experience in executive or administrative support
Education: Associate’s or Bachelor’s degree preferred in Business, Communications, or a related field.
Technology: Strong proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word); familiarity with ERP, CRM, or POS systems a plus.
Skills:
Outstanding verbal and written communication
Strong prioritization, problem-solving, and multitasking ability
High attention to detail with a proactive mindset
Ability to anticipate needs and work independently
Strong interpersonal skills and a collaborative approach
