Senior Administrative Assistant; Administrative Support Assistant III – Legal

Overview

Senior Administrative Assistant; Administrative Support Assistant III – Legal Jobs in Champaign, USA at Capital One National Association

Position: Senior Administrative Assistant (Administrative Support Assistant III) – Legal

Senior Administrative Assistant (Administrative Support Assistant III) – Legal

Capital One is looking for an exceptionally bright, multitasking, and self‑motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast‑paced tech‑savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities.

You are resourceful and autonomous when taking on new tasks and projects, relying on problem‑solving skills to make it all work!

As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well‑run, efficient, productive and happy team.

Responsibilities

• Managing daily calendars for multiple executives, adjusting or prioritizing schedules based on last‑minute changes.
• Arranging and reserving conference rooms, catering, audio/video and other essential services for meetings and conferences.
• Coordinating travel arrangements and creating expense reports in a timely manner using Capital One systems.
• Driving key team activities and events such as all‑hands meetings, team meetings, conferences, ordering supplies and social events.
• Preparing professional business communication documents including memos, letters, and emails.
• Building and maintaining good business relationships with executives and administrative staff across the organization.
• Participating in general administrative duties such as copying, distributing mail, ad‑hoc projects, committees and group events.
• Promoting a fun and team‑oriented work environment.

Basic Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Preferred Qualifications

• Associate’s Degree.
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast‑paced environment.
• At least 3+ years of calendar management supporting multiple executives.
• At least 1+ year of meeting and event planning experience.
• Experience setting up video conferencing and Zoom/Skype technology for meetings.
• Experience planning ahead and managing time effectively.
• Excellent written and verbal communication skills.
• Excellent organizational skills.

Salary and Location

McLean, VA: $80,900 – $92,300
New York, NY: $88,200 – $100,700
Riverwoods, IL: $73,500 – $83,900

Benefits

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well‑being.

Employment Authorization

Capital One will not sponsor a new applicant for employment authorization for this position.

Equal Opportunity Employer

Capital One is an equal‑opportunity employer (EOE, including disability/vet) committed to non‑discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug‑free workplace.

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Title: Senior Administrative Assistant; Administrative Support Assistant III – Legal

Company: Capital One National Association

Location: Champaign, USA

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