Overview
Senior Executive Administrative Manager Jobs in Dallas-Fort Worth Metroplex at Germer International – Pharmaceutical Recruiting
Title: Senior Executive Administrative Manager
Company: Germer International – Pharmaceutical Recruiting
Location: Dallas-Fort Worth Metroplex
#2591 Senior Executive Administrative Manager
Our client is a global, pharmaceutical leader, with a diverse portfolio of approved products across various therapeutic areas such as hematology, oncology, and antibiotics. As they expand their US presence, they are looking for a Senior Executive Administrative Manager who will be responsible for supporting the CEO of a multinational company with several different business units.
The Senior Executive Administrative Manager role is designed to provide structured, reliable, and operational support to the CEO by managing executive coordination, information flow, and administrative support activities
Position Requirements
- Proven experience in a Senior Executive Administrative Manager, Senior Executive Assistant, Executive Operations, or comparable role supporting C-level leadership
- Strong understanding of organizational dynamics and executive decision-making
- Experience managing or coordinating teams
- Excellent written and verbal communication skills
- High level of structure, judgment, and problem-solving ability
- Absolute discretion and trustworthiness
- Ability to work cross functionally and cross culturally with business executives from different countries.
Core Duties:
Executive & Operational Support to the CEO
- Manage the CEO’s calendar and scheduling with a strong focus on prioritization, anticipation of needs, and time optimization
- Prepare meeting agendas, briefings, talking points, and follow-up notes
- Track and support follow-up on action items based on CEO direction
Information Coordination:
- Consolidate, and structure questions, updates, and inputs from senior leaders for CEO review
- Ensure information submitted to the CEO is complete and clearly presented
- Support consistent communication standards between the CEO and Executive/Personal Assistant team
Management of Executive Support Team:
- Coordinate and oversee the Executive/Personal Assistants supporting the CEO
- Define roles, responsibilities, and information flow between assistants to avoid duplication and gaps
- Support workload planning, task allocation, and performance feedback within the assistant team
- Establish and continuously improve information flows, routines, and standards related to executive support
Stakeholder & Trust Role:
- Act as a trusted partner to the CEO with a high degree of judgment, discretion, and reliability
- Represent the CEO’s priorities and working style in interactions with internal stakeholders
- Handle sensitive topics and confidential information with absolute integrity
