Overview
Senior Executive Assistant Jobs in Scottsdale, Arizona, USA at Open Network Exchange
We are seeking a highly organized, proactive, and discreet Senior Executive Assistant & Office Manager to provide top-tier support to our CEO and senior leadership team. This individual will play a key role in ensuring the efficiency of daily operations, managing critical communications, and coordinating high-level projects across departments. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings a solutions-oriented mindset to every task.
Key Responsibilities :
Executive Support
Manage complex calendars for the CEO and senior leaders, including scheduling meetings, appointments, and travel
Prepare and organize materials for meetings, presentations, and reports
Track deadlines and follow-up items to ensure timely completion of tasks
Handle confidential and sensitive information with the utmost discretion
Serve as the gatekeeper for internal and external communications on behalf of the CEO
Draft, edit, and proofread correspondence, memos, and presentations
Coordinate and facilitate communication between the CEO / senior leaders and internal teams or external stakeholders
Meeting & Event Coordination
Organize executive team meetings, including preparing agendas, capturing notes, and tracking action items
Support planning and execution of off-sites, board meetings, town halls, and other high-level events
Operational Support
Manage expense reporting and reimbursements for senior leaders
Maintain organized digital files and systems related to executive operations
Office Management
Oversee day-to-day office operations, ensuring the workspace is organized, well-stocked, and running efficiently.
Serve as the primary contact for office vendors, service providers, cleaning staff, and building management.
Manage office supply inventory
Requirements
Bachelor’s degree preferred; equivalent experience considered
5+ years of experience supporting C-level executives and managing office operations
Exceptional organizational and multitasking abilities
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite, Google Workspace, and calendar tools
High level of discretion, professionalism, and emotional intelligence
Ability to manage multiple priorities and work effectively under pressure
Professional demeanor, polished image, and a confident presence when interacting with executives, team members, and external partners
Business Attire :
Professional business attire is required for this role reflecting a polished and professional appearance
What We Offer :
Exclusive Team Member Travel Discounts
Affordable Medical Insurance
100% Employer Paid Dental and Vision Insurance
HSA with Company Contribution
401(k)
Basic and Voluntary Life & AD&D
Pet Insurance
Free Parking
Office Highlights – Scottsdale, AZ
Fully equipped gym is available to all employees
Basketball Court – Perfect way to take a break and recharge during the day!
Physical Requirements :
Prolonged periods of sitting at a desk and working on a computer, typically in a cubicle environment (constant noise, fluorescent overhead lighting)
ONE is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
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Title: Senior Executive Assistant
Company: Open Network Exchange
Location: Scottsdale, Arizona, USA
Category: Administrative/Clerical (Administrative Management, Business Administration), Management (Administrative Management, Business Administration)
