Overview
Senior Executive Assistant NANA Jobs in Anchorage, Alaska, USA at NANA Regional Corp
Position: Â Senior Executive Assistant NANA – Anchorage, AK
Job Description
Reporting to the Senior Director of Administration & Corporate Initiatives, the Senior Executive Assistant provides high-level administrative support for the Senior Director of Administration & Corporate Initiatives, other executives and Board members to ensure they can efficiently accomplish key initiatives. This position screens all visitors and determines the level of support needed while offering polite, professional customer service at all times.
This position manages various calendars, and includes scheduling meetings, confirming appointments, arranging for transportation, and writing itineraries. Works closely with other Senior Executive Assistant(s) or staff in providing support. Extended hours, driving and travel is required. Position posted as ongoing until filled and will close upon a successful hire
Responsibilities
Project management, productivity and teamwork
Collaborate and work with others on completing tasks and meeting project objectives.
Contributes to the success of the team by working independently and assisting others to complete tasks within the given constraints of the assignment.
Works under pressure to handle a variety of activities and confidential matters with discretion.
Engages with team to improve planning,collaboration, andcommunicationto achieve the successful outcome.
Escalate issues or concerns through the chain of command.
General andExecutive LevelSupport
Works closely with and provides high level administrative support to Executives in the Anchorage office, including the NANA’s President and Chief Operations Officer and their staff.
Executive levelsupport may include but is not limited to meeting support, compiling reports, drafting correspondence, emails, preparing packets, presentations, and meeting minutes.
Leads, coordinates, or participates in various tasks or projects as assigned.
Receives and processes out of region corporate giving requests, including homeless travel assistance requests from shareholders. Collaborate with others to coordinate or process requests. Cross trains others and coordinate coverage when absent. May provide coverage and support as needed for other corporate giving requests.
Driving may be required to complete tasks and may require the safe transportation of others.
May have supervisory responsibilities as identified by the Senior Director of Administration.
Carries out duties in a manner that respects a high level of confidentiality, discretion, andprofessionalism.
Meeting and Event Planning & Support
Meeting support includes, but is not limited to, board and committee meetings, Northwest ArcticLeadershipTeam, NANAsenior managementmeetings.
Leads and/or provides meeting or event support which requires teaming with individuals or external organizations to plan and schedule events or meetings.
Logistical support for meetings or events may include working effectively with a wide variety of vendors and individuals to ensure a successful meeting or event.
Works closely with venue and submits contracts for approval. Review contract, charges, and code invoices prior to submitting for approval.
Extensive hours, driving and travel is required to support meetings and events. Meeting & event support requires arriving early and staying late.
Financial Accounting Support
Prepare expense reports, code invoices, check requisitions or other reque…
Title: Senior Executive Assistant NANA
Company: NANA Regional Corp
Location: Anchorage, Alaska, USA
Category: Administrative/Clerical, Business
