Overview
Senior Executive Assistant Jobs in Fountain Valley, USA at Adecco
My client, a leading global automotive brand, to fill an ongoing contract Senior Executive Assistant role with potential to convert to permanent — candidates MUST have experience supporting two high-level executives simultaneously.
Executive Assistant (Contract – Temp to Hire)
Contract ongoing with potential to go temp-to-perm for the right fit
Daily onsite, Monday–Friday, 40 hours per week (8 hour work days with 1 hr unpaid lunch break, 9am start time but if you want to start a little early, end a little early it may be flexible)
This role supports 1-2 executives in one of the company’s brands.
Job Summary:
Calendar and administrative support for the Division Head(s) to meet the diverse requirements of the division and organization’s objectives.
Responsibilities:
- Coordinate executive calendars, travel, meetings, conference calls, written communications, correspondence, and other project-oriented tasks for the Division Head(s).
- Proactively identify and resolve calendar conflicts.
- Organize all aspects of division meeting logistics, including setup, distribution of materials, and catering.
- Work independently, innovatively, and efficiently in a fast-paced environment, handling multiple responsibilities and meeting multiple deadlines.
- Adapt to shifting priorities and adjust to new circumstances with minimal notice and guidance.
- Maintain helpful, willing, and responsive attitude with all interactions.
- Complete assigned projects on time and with accuracy.
- Process monthly detailed expense reports through the Concur system.
- Coordinate travel arrangements with corporate travel agency.
- Prepare and/or assist in preparation of reports and presentations.
- Review files/materials for accuracy and consistency.
- Research and analyze division-related information when necessary.
- Maintain and update division-specific systems/software.
- Manage internal/external correspondence, handling highly confidential issues.
- Serve as Department Ambassador, acting as liaison for all employee transfer/hiring processes and other duties as assigned.
- Organize and coordinate all aspects of the work environment as the sole Executive Assistant for the division.
Requirements:
- MUST have supported two executives at the same time.
- 5+ years of experience supporting at least 2 executives.
- High school graduate required; bachelor’s degree preferred.
- Proficient in Microsoft Word, Excel, PowerPoint, Outlook.
- Excellent oral and written communication skills.
- Highly organized and detail oriented.
- Ability to work effectively with a variety of personalities.
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Title: Senior Executive Assistant
Company: Adecco
Location: Fountain Valley, USA
Category: