Overview
Senior Executive General Affair Jobs in Batam, Riau Islands, Indonesia at Kuok Maritime Group
Title: Senior Executive General Affair
Company: Kuok Maritime Group
Location: Batam, Riau Islands, Indonesia
Job Description
Oversee and manage the day-to-day operations of the company’s facilities and office premises.
Develop and implement policies and procedures related to general office administration.
Manage and maintain office supplies, equipment, and inventory.
Manage transport for staff/ guest/ others request
To provide assistance to any special request of transportation by the department managers or employee by deploying drivers’ suitability.
To ensure all jobs allocated to the drivers are carried out in time
Manage & preparing duty rosters and track driver movements & control driver overtime
Checking of all relevant register maintained by the drivers
Managing relevant license and permitting, car tax, car insurances
Coordinate / organize / support company events, meetings, and conferences.
Handle travel arrangements and accommodation for employees.
Assist in the recruitment and onboarding process of new employees.
Manage and maintain relationships with vendors, suppliers, and service providers.
Ensure compliance with health and safety regulations in the workplace.
Assist in budget planning and expense management for general affairs activities.
Assist internal audit for canteen & provide the audit requirements.
Day to day general office clerical duties such as : typing, filling, data entry, delivery of documents, letter, time sheet submission of employees.
Maintaining and updating stationery request to time soft system and excel spreadsheet.
To facilitate internals’ department communication
Maintain office housekeeping activities
Update details on dormitories and company accommodation inventory
Supervising & arrange maintenance of dormitory facilities for employee’s expat & local.
Any other ad-hoc duties as and when required
Dispatch and collection of urgent items
To follow the Safety Rules and Regulation set refer to Occupational Health & Safety Policy and Environmental Policy by the yard
Job Requirements
Ideal candidate should be a degree holder.
Good command of the English both written and verbal
Have working experience handle general service min 5 years.
Having superior personal standards of professionalism and integrity.
Having good analytical thinking and problem-solving skills
Able to work under pressure with tight deadline.
Good communication.
Proficient use of MS-Office application
