Overview
Senior Officer – General Services Jobs in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates at AD Ports Group
Title: Senior Officer – General Services
Company: AD Ports Group
Location: Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
Job Description
Responsible for providing all administration services such as Catering & Banqueting, Cleaning & Messenger services, Abu Dhabi Ports Vehicle allocation, Rent a car services for the Company, Mail Services, arranging & supply of newspapers & periodicals, plants & flowers etc. Provision of Office Services such as stationeries, furniture, shifting, and conference room’s bookings. Also responsible for the related administrative work; filing, distributing correspondences, maintaining records, liaison work, and document preparation/formatting among others. Also responsible for assisting for any admin related tasks, management & follow up .
Responsibilities
Core Responsibilities:
- Arranging Catering & Banqueting Services.
- Managing Transportation such as Company Fleet, Rent a Car Services, Bus services etc., which includes preparing the quotation, evaluating & purchasing and involving in all the necessary arrangement for action.
- Coordinating with Rent a Car Company and the end user for Traffic Fines, Accidents, Car replacement, Routine Car Service etc.
- Managing Abu Dhabi Ports Drivers and setting up schedule for their routine work.
- Arranging the supply of Dailies & Periodicals and also Academic/Org. memberships.
- Arranging social / team building activities.
- Arranging Flowers & Plants for the Company
- Managing Conference rooms & auditoriums.
- Arranging Security Passes & Car Park Entry passes.
- Arranging the supply of Plants & Flowers.
- Arranging the supply of stationary, Grocery and office company stamps, etc.
- Arranging Binding & Faxing Services
- Arranging the board rooms for the meetings
- Managing outgoing & incoming mails & Couriers
- Responsible for interaction with suppliers, customers, tenants and also both internal and external executives and assistants.
- Assisting in preparing the Monthly report, Circulars etc. Coordinate with other departments clerical or administrative as directed.
- Preparing ERs, for Stationeries, Furniture, Vehicles etc
- Registering the Office Service Requests in the system.
- Coordinating with Finance for petty cash, invoices, ERs, AFEs, etc also coordination with other depts., for any admin related services.
- Settling the payment / invoices with the Finance.
- Processing Hotel / Flight bookings for business travel and Health Insurances for the employees and their dependents.
- Frequent work contacts with immediate associates, employees of all units and Contractors’ Personnel for coordinating admin related works.
- To ensure prearranged office services to Abu Dhabi Ports premises in professional manner to smooth operations.
Qualifications
Educational and Technical Qualifications:
- Bachelor Education with relevant Experience
Language Skills:
- Excellent command of English spoken & written.
Command of Arabic spoken is preferable.
Years of Experience:
- Minimum 3-4 years in similar field.
Nature of Experience:
- Well knowledge in MS Office.
