Senior Operations Executive – Conferences

Overview

Senior Operations Executive – Conferences Jobs in Dubai, UAE/Dubai at Informa Group Limited

Senior Operations Executive – Conferences Full-time  Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business. We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

Reports to:

Operations Manager – Conferences

The Role

As part of the role, the Senior Operations Executive supports the Operations Manager(s) in the implementation of the operational aspects of their assigned events, including the planning, coordination, and execution of all aspects of conference logistics and event delivery. You will be a highly organized, self-motivated, and efficient individual. You can work independently to meet deadlines and targets and achieve operational process synergy across a variety of event portfolios simultaneously.

Job Summary

/ Responsibilities:  Operational

Duties

Event Delivery:  Manage and deliver high-quality conferences. Event Coordination:  Provide comprehensive support for the planning and delivering conferences, including coordinating with venue, vendors, speakers, sponsors, and internal teams. Logistics Management:  Help oversee all logistical aspects of the conference, including venue arrangements, room setups, audiovisual requirements, signage, temporary staff, and catering. Vendor Management:  Coordinate with external vendors (e.g., caterers, AV teams, decorators, etc.)

to ensure all services are delivered on time and within budget. Monitor vendor performance during the event. Speaker Travel Coordination:  Plan and manage the entire travel process for speakers, including booking flights, accommodation, ground transportation, and any other travel-related requirements. Travel

Budget Management

:  Ensure all travel arrangements are made within budget guidelines, identifying cost-effective travel solutions without compromising quality. Budget and Financial Support:  Manage event costs and ensure conference operations delivery are completed within budget.

Ensure that budget timelines are met and files are updated in a timely manner. Support vendor and supplier invoicing and payment processes. Event Permit and Industry

Regulatory Compliance

Management:  Support event permit compliance by ensuring all required permits, including speaker permits, are obtained on time. Manage the Mecomed industry event-compliant applications.  General

team support

and additional areas of responsibility:  Ensure you are working within the company’s H&S, Security &

Sustainability

guidelines at all times.

Assisting with the implementation of internal and external Service Level Agreements. Perform any other duties commensurate with the grade and level of responsibility when requested by senior members of the Operations team.  Qualities needed for the role  A minimum of 6-12 months at Operations

Executive level

within the conference production or event management industry. Working knowledge of the industry, venues, and contractors.

Excellent time management and organizational skills. Accura…

Title: Senior Operations Executive – Conferences

Company: Informa Group Limited

Location: Dubai, UAE/Dubai

Category: Management, Administrative/Clerical