Overview
Service Administrator Jobs in Toronto, Ontario, Canada at CMS Group Ltd
Title: Service Administrator
Company: CMS Group Ltd
Location: Toronto, Ontario, Canada
CMS Group is currently recruiting for a Service Administrator to join our Mechanical Service team. We are currently looking for driven individuals looking to grow their careers within project and service administration. You must be able to work within a faced paced and mid sized team environment and execute the following responsibilities inclusive but not limited to the following:
- Assist Service Coordination Manager & Coordinators in end-to-end administrative duties inclusive of filing, data entry, client follow up etc.
- Assist in cost coding duties for service projects
- Use Jonas accounting software to ensure service invoicing is accurately entered and documented.
- Assist in streamlining and improving service billing by using Jonas on a daily basis.
- Review invoices and support document prior to payment of service invoices.
- Verify and register new vendors for the service department and perform due diligence on their bank details.
- Monitor supplier accounts for service department to ensure payments are processed in a timely manner.
- Verify invoices against service purchase orders.
- Assist Service Coordination Manager with quotes, client relationships and inquiries
- Assist in reviewing work orders and gets pricing for all deficiencies noted
- Assist in sending quotations to clients and follows up to get approvals
- Assist in conducting client care calls and trouble shooting any issues pertaining to invoicing
In order to be considered for the role you must have:
- Exceptional communication skills
- Organization skills, time management, team player attitude and ability to work well within a group setting
- Strong Microsoft office skills (Excel, Outlook, Word)
- Educational or work experience in a related field considered an asset (engineering, mechanical, contracting etc. )
