Overview
Sr. Executive Assistant Jobs in Remote at HR Acuity LLC
Overview:
Are you a smart, motivated, and highly organized professional looking for an unparalleled opportunity to make a meaningful impact? Join our fast-growing, mission-driven company as a Sr. Executive Assistant and work directly with our dynamic CEO and leadership team. Here’s why this role is perfect for you:
This position offers strategic exposure and influence, allowing you to gain firsthand insight into high-level decision-making by working closely with executive leadership. You will have high autonomy and ownership, leading critical initiatives, driving efficiency, and directly contributing to the company’s success.
In our fast-paced and growth-oriented environment, you will thrive in an evolving, high-energy setting with opportunities to take on more responsibility. Your work will be mission-driven, playing a key role in advancing our mission to create more trusted and safer workplaces for millions of employees.
This role also provides career acceleration, enabling you to build skills in executive operations, strategic planning, and cross-functional collaboration, paving the way for future leadership opportunities. You will have a direct impact, becoming a trusted partner to the CEO and a driver of organizational efficiency and effectiveness.
This high-impact, high-visibility opportunity allows you to grow professionally and work at the heart of a company shaping the future of employee relations. Join us and make a difference!
The Senior Executive Assistant will provide high-level administrative support to the CEO, ensuring seamless coordination and execution of daily operations. This role is pivotal in enabling the CEO to focus on strategic initiatives and company growth by handling a wide range of administrative and operational tasks with efficiency and discretion.
The ideal candidate is a proactive and resourceful individual who thrives in a fast-paced environment, feels connected to the HR Acuity company values (#BetterTogether, #BeBold, #ALLin, and #WorkSmart) and mission to help create safer, more trusted workplaces. They are a natural problem-solver with a high degree of emotional intelligence and professionalism. This person takes pride in supporting executives and contributing to the success of the organization by ensuring operational excellence.
About HR Acuity
At HR Acuity®, we empower our team to #BeBold—embracing innovation and new challenges. With the right tools, we help you #WorkSmarter, fostering collaboration so we can all be #BetterTogether. If you’re excited about being part our growth story, we’d love to chat!
About Us: HR Acuity® is the leading provider of employee relations case management and investigation software. We help organizations standardize how workplace issues are reported, documented, and investigated. Our data-driven approach to managing workplace issues helps our clients and partners build trusted, inclusive cultures where employees feel safe.
This is an #All-in Zone. We are a fast-growing, innovative company where being #All-in is the norm. From our female founder CEO to every team member, we embrace a fully engaged mindset. We bring our best every day, fueled by passion for our mission and culture—and we expect the same from everyone who joins us.
At the same time, we are deeply committed to fostering an inclusive, diverse workplace where different perspectives are valued and respected. We believe in creating an environment where everyone can show up as their authentic selves and thrive. If this sounds like you, keep reading.
Click here to learn more about our values and benefits
Please note that for this position, we are only accepting direct applications. Submissions from agencies will not be considered.
The Opportunity:
Executive Support:
Manage and protect the CEO’s calendar proactively. Ensure CEO is well prepared with relevant data and prework for both internal and external discussions. Ensure CEO has ample time set aside for thought leadership and other strategic work.
Participate in weekly leadership team meetings to capture notes and action items, providing follow-up summaries to ensure accountability.
Translate action plans into daily updates for the CEO, including “to-do” lists and follow-ups with direct reports.
Work with Board members to schedule and plan quarterly meetings. Create and consolidate the Board meeting presentation templates and ensure timelines are met each quarter to prepare for the meetings.
Handle some travel arrangements and expense reporting for the CEO, coordinating and maintaining receipts.
Support the quarterly goal-setting process, ensuring alignment with company priorities and tracking progress. Ensure the CEO is modeling the goal-setting process with her direct reports, setting an example for the rest of the company.
Handle confidential and sensitive information with the utmost professionalism.
Communication Management:
Handle email and social media follow-ups with prospects, clients, and other stakeholders to maintain engagement and drive progress toward business goals.
Serve as the point of contact between the CEO and internal/external stakeholders, representing the CEO with professionalism and courtesy.
Follow up on meeting requests initiated by the CEO to ensure they are scheduled promptly and efficiently.
Work with CEO to ensure timely delivery of staff birthday cards and other notes of appreciation.
Administrative Tasks:
Organize and maintain electronic files, records, and documentation, ensuring easy accessibility.
Coordinate logistics for leadership, functional, and company-wide events, meetings, and team gatherings.
Maintain ongoing list of CEOs live connections throughout the year
Project Coordination:
Provide operational support for special projects as directed by the CEO, leveraging strong project management skills to ensure deadlines and milestones are met.
Conduct research and compile data to support decision-making processes.
Social Media and External Presence Support:
Manage the CEO’s social media profiles by drafting and scheduling posts that align with personal and professional branding.
Review daily news feeds to identify articles that align with HR Acuity’s mission and suggest content for the CEO to comment on or share.
Coordinate CEO outreach to customers and prospects, working closely with the sales and customer success teams, and monitor follow-up needs.
Monitor engagement and provide insights to enhance the CEO’s thought leadership presence.
Internal Coordination:
Support internal communications, including drafting memos, newsletters, and updates.
Facilitate Weekly Meet Up Sessions and Quarterly Town Halls – Ensure the timely execution of these sessions by curating engaging and innovative topics with the leadership team members and coordinating cross-functional presentations that foster collaboration and alignment across the organization.
Coordinate CEO skip-level meetings, managing scheduling, agendas, and follow-up actions to ensure alignment across teams.
Assist in preparing for internal and external meetings by organizing relevant materials, data, and talking points. These can include monthly skip-levels, executive touchpoints with clients and prospective clients, as well as analyst or media engagements.
Qualifications:
Experience
Proven experience as an executive assistant for C-Suite leader or in a similar high-level administrative role.
Proficiency in productivity tools, including Microsoft Office Suite (with strong PowerPoint and Excel skills), Google Workspace, and project management software.
Skills
Highly intelligent and capable of thinking critically, with the ability to see beyond immediate tasks to identify and execute the right course of action.
Exceptional organizational and multitasking skills with strong attention to detail.
Excellent written and verbal communication skills.
High level of discretion and confidentiality.
Ability to work independently and proactively anticipate needs.
Strong interpersonal skills and ability to build relationships across all levels of the organization.
Perks and Benefits:
Compensation: The pay range for this position is expected to be between $110,000 to $125,000 however, base pay offered may vary depending on multiple individualized, non-discriminatory factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other incentive compensation opportunities in the form of discretionary annual bonus or commissions, and equity. Additionally, full-time employees are eligible to participate in our comprehensive benefits program, including health and wellness benefits, 401(k) retirement plan, life and disability insurance coverages, and other benefits the Company may offer from time to time.
Benefits:
Stay healthy and happy with our comprehensive medical, dental and vision plans.
You can also choose from FSA or HSA options to suit your needs.
Save for your future with our 401K plan that matches your contributions.
Enjoy paid leave for various life events, such as sickness, disability, or parenthood.
Own a piece of the company with our #Allin Shares Program.
Company paid holidays, birthday day off, closed 4th of July week and December holiday week and 8 hours of volunteer time.
Half day summer Fridays* and half day first Fridays* to catch up on work, personal development, or an afternoon off.
Perks:
Take a break from work with our unlimited PTO policy to refresh and recharge.
Company paid holidays, birthday day off, closed 4th of July week and December holiday week and 8 hours of volunteer time.
Half day summer Fridays* and half day first Fridays* to catch up on work, personal development, or an afternoon off.
Own a piece of the company with our #Allin Shares Program.
Earn extra cash by referring qualified candidates to join our team.
Access professional and personal support through our employee assistance program.
Work from anywhere with our remote work environment that fosters collaboration and creativity. *
Join a fun and energetic team that values your suggestions and new ideas.
Receive a competitive salary and meaningful opportunities for growth.
Learning and Development
Onboarding: Learn the basics of your role, the company culture, and the expectations from your manager and team. Get familiar with the tools, systems, and processes that you will use in your daily work. Receive feedback and guidance from your mentor and peers.
Manager training: Develop the skills and competencies to lead, motivate, and empower your team. Learn how to communicate effectively, delegate tasks, set goals, provide feedback, and resolve conflicts. Enhance your emotional intelligence, coaching, and mentoring abilities.
Leadership training: Grow your leadership potential and influence within the organization. Learn how to inspire and align others with the company vision, mission, and values. Strengthen your strategic thinking, decision making, and problem-solving skills. Expand your network and collaboration with other leaders across functions and levels.
Industry training: Stay updated on the latest trends, best practices, and innovations in the Employee Relations industry. Gain insights from experts and thought leaders in the field. Apply your learning to improve your performance, quality, and efficiency.
Based upon business needs
Title: Sr. Executive Assistant
Company: HR Acuity LLC
Location: Remote
