Overview
Sr Operations Coordinator Jobs in Toronto, Canada at Kijiji Canada
Position: Sr Operations Coordinator )
Role Overview
We are looking for a high-ownership, high-trust Operations Coordinator who will support all aspects of our business operations. The role spans finance, contracts, IT, HR, vendor relationships, and executive support. This full‑time, fixed‑term (one year) position is based in Toronto, offers full benefits and bonus eligibility, and provides significant autonomy.
What You Will Own Finance & Contract Administration
- Receive, record, and process cheques for the AR team; coordinate lockbox delivery
- Scan and file tax documents; notify relevant parties on receipt
- Maintain a master log of all vendor contracts, SOWs, and agreements, tracking renewal dates, review windows, and cancellation deadlines proactively
- Process documents through Docu Sign and manage the full signature workflow
- Handle office‑related invoice processing and expense submissions
- Reconcile and track operational spend against budget; flag variances
Office & IT Operations
- Manage office supplies, snacks, and day‑to‑day facilities for the co‑working space
- Own IT logistics: equipment requests, access provisioning, asset inventory, and escalation for new hires and existing staff
- Manage incoming and outgoing mail and shipments
- Coordinate with building management and co‑working space contacts as needed
HR & People Administration
- Serve as the primary liaison between Kijiji and the central Adevinta HR and People teams
- Coordinate onboarding and off‑boarding logistics end‑to‑end: equipment, system access, documentation
- Field HR, benefits, and payroll queries from the team (RRSP, benefits, etc.) and route to the right central contact then follow up until resolved
- Be the first line of triage for any employee issue tied to Adevinta central systems; own the follow‑up through to resolution
GM & Executive Support
- Own the GM’s calendar: scheduling, prioritization, and occasional travel booking
- Coordinate meetings and team events end‑to‑end: logistics, venues, catering, all‑hands prep
- Track action items across the leadership team, following up, pinging, and closing the loop without being asked
What We Are Looking For
- 3–5 years in an operations coordinator, office manager, or senior administrative role
- Strong numerical skills; can read an invoice, catch a discrepancy, and maintain accurate trackers
- Obsessively organized: have a system for everything and nothing falls through the cracks
- Strong follow‑up habit: close loops without needing reminders
- Experienced working across matrixed or centralized corporate functions (HR, legal, finance) and skilled at moving things forward
- High EQ and adaptable: work well across all levels and adjust style to fit the situation
- Comfortable in ambiguity within a lean operation, able to figure out the right path with limited context
- Capable of pushing back to protect senior capacity when needed
- Bilingual EN/FR is a strong asset
- Experience in tech, media, or marketplace companies is a plus
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Title: Sr Operations Coordinator
Company: Kijiji Canada
Location: Toronto, Canada
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