Overview
Staff Assistant Jobs in Alabama at The University of Alabama in Huntsville
Job no: 502511
Department: College of Arts, Humanities, & Social Sciences
Work type: Staff Full-time Non-Exempt
Location: Alabama
Categories: Administrative – Clerical, The Arts
Purpose of the Position:
The Staff Assistant position in the College of Arts, Humanities, and Social Sciences will provide day-to-day administrative support to departments and students within the college. This individual will work closely with staff assistant provide seamless organizational support in a team environment.
Key Duties and Responsibilities
Assist the Resource Manager with budget reconciliation and payroll reconciliation.
• Maintains filing system for Resource Manager Assists with travel documents related to the CAHS by filing and tracking travel authorization and vouchers. • Prepares and monitors purchasing for the departments via requisitions, PCards, miscellaneous vouchers, and budget transfer.
Manages the financial records from pcards, miscellaneous vouchers, requisitions/purchase orders.
Represents college as the first point of contact for the dean’s office. Provides coordinated administrative and professional support to the Resource Manager and CAHS Dean’s office.
Independently composes correspondence and communicates with administration, students, faculty, patrons, and vendors appropriately – Exchanges information regarding department services and provides operating policies and procedures.
Routes correspondence and acquires signatures when needed.
Provide coordinated and administrative support to the department of MU, TH, and Film. Duties would include, but not limited to the following: Prepare forms for processing including follow up: requisitions, MRRs, Misc, Travel, and Foundation vouchers, Banner signature authorizations, & key requests. Handle functions related to computer surplus and asset management.
Assist with part time offer letters, monitoring enrollment, and preparing ePAFs. Collect instructor syllabi and book adoptions.
Assists other staff assistants, as needed, with class schedules, book orders, and room reservations. Will be fill in for departments when staff assistants are out.
Attend and participate in staff assistant meetings and training.
Perform other duties and responsibilities as assigned.
Minimum Requirements:
High school education or equivalent
1-3 years of full-time verifiable secretarial or administrative work experience
Must possess excellent written and verbal communication skills
Must have extensive knowledge of Microsoft Office Suite to include Word, Excel, PowerPoint, Adobe Pro, and Google Drives
Must be willing to work collaboratively with other team members
Desired Qualifications:
Bachelor’s degree is preferred
Knowledge of Banner is desired
Published Salary (if available):
$35,000 – $37,000
Advertised: May 23 2025 Central Daylight Time
Applications close:
Title: Staff Assistant
Company: The University of Alabama in Huntsville
Location: Alabama
Category:
