Overview
Subcontracts Execution Jobs in WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at MISC Group
Title: Subcontracts Execution
Company: MISC Group
Location: WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
JOB PURPOSE:
- Supports the Subcontracts Department by maintaining departmental logs, preparing and filing contract documentation and ensuring that daily administrative tasks are completed to enable uninterrupted commercial activities.
- Supports tender and contract processes by assisting with document issuance and receipt, arranging meeting logistics, producing standard forms and tracking deadlines to ensure procurement governance timelines are met.
- Supports post-award administration by maintaining registers for bank guarantees, warranties and milestones, coordinating courier and document stamping requirements and assisting with the compilation of closeout and final account documentation.
PRINCIPAL ACCOUNTABILITIES:
- Accountable for maintaining accurate contract files, registers and department logs to ensure all contractual documents and correspondences are traceable and audit ready.
- Organises meetings, prepares agendas and minutes, manages travel and vendor communications as directed and provides logistical support for evaluation panels and kick-off meetings.
- Processes standard administrative transactions such as document circulation, photocopying, scanning, uploading to contract management systems and ensuring controlled distribution of contractual documents.
- Maintains and updates bank guarantee and warranty trackers, follows up on expiry and renewal notices and assists in the preparation of final closeout packages.
- Supports continuous improvement by suggesting administrative efficiencies and standardising document templates and filing conventions.
REQUIREMENT & QUALIFICATION:
- Minimum 5 years in administrative or procurement support roles preferred.
- Experience in office administration or procurement support and understands the importance of document control in commercial environments.
- Proficient in Microsoft Office (Excel, Word, PowerPoint).
- High attention to detail and commitment to compliance and documentation accuracy.
- Ability to work under pressure and manage multiple priorities
- Diploma in Business, Procurement, Records Management or equivalent preferred.
*PLEASE NOT THAT THIS IS A 2 YEAR CONTRACT ROLE*
