Overview
Team Administrator Jobs in Melbourne, Victoria, Australia at Turner & Townsend
Title: Team Administrator
Company: Turner & Townsend
Location: Melbourne, Victoria, Australia
Company DescriptionFrom the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations.
With offices located globally, you’re never far away from our services. Working from 133 offices in 49 countries, we make the difference to projects across the real estate, infrastructure, and natural resources sectors worldwide.
Our team is dynamic, innovative, and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity, and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.
Our team is currently looking for Team Administrator to work with our Operations Team in Melbourne to provide administrative support to ensure efficient operations and to assist the business in achieving and maintaining best in class ‘gold standard’ service excellence.
Job DescriptionAdministration and Office Management
Act as the main point of contact for all admin-related enquiries for the PMVIC team and interface/seek guidance/escalate as required to the appropriate Turner & Townsend function (HR/IT or other).
Ensure the smooth running of the PMVIC office day-to-day in collaborating with other Turner & Townsend teams and the wider CBRE office.
Coordinate and support new project filing, set up project folders/MS Teams and other as required.
Provide administrative support for printing/photocopying requests (Director-level), general correspondence (letters, reports and other documents) as directed.
Assist the PMVIC team with basic IT requests and queries (including trouble shooting meeting room IT/AV) in conjunction with the local IT team member or TTHelpIT service desk.
Manage and book staff travel arrangements (air, ground, hotel) maintaining cost-effectiveness and ensuring requests are issued minimum 2 weeks in advance (preference for 1 month in advance).
Book GoGet, rental cars, couriers etc. as required to support project delivery.
People and Resource Management
Manage preboarding/onboarding processes to ensure all activities (allocation of line manager/buddy, laptop setup, project allocation etc.) are actioned and new employees have a smooth first day.
Coordinate inductions and orientations for new employees and familiarise them with Turner & Townsend policies/systems/platforms.
Coordinate exit interviews for outgoing staff and manage Turner & Townsend property upon return (phone, laptop, access pass etc.).
Maintain a current organisation chart for the PMVIC team capturing staff changes (new employees/resignations/promotions).
Meet with Commission Managers and staff as required to review project resourcing and report changes to the Resource Team.
Regularly maintain the resource tool and update changes to resourcing resulting from the Resource Management meetings and ensure that all data is accurate and current at all times.
Attend Resource Management meetings and minute the actions/outcomes of the meeting.
Support the leave request (and backfill) process and maintain a central register of approved leave for the PMVIC team based on weekly internal reporting from ANZ Human Resources.
Finance and Compliance
Support with achieving and maintaining ‘gold standard’ compliance levels including re…
