Overview
Team Assistant Jobs in Singapore, Singapore at Eden Recruitment Ltd
Title: Team Assistant
Company: Eden Recruitment Ltd
Location: Singapore, Singapore
Team Assistant – Tier 1 Family Office
Location: Singapore
Salary – SGD 40,000 – 60,000 Annually
About the Organisation A Tier 1 Family Office, established by partners with backgrounds in hedge funds and corporate finance, provides best‑in‑class asset management and investment banking services to a select group of families and their corporates. The organisation has a global footprint and continues to expand its international operations.
About the Role This is an exceptional opportunity for a high‑calibre administrative professional to join the Family Office’s established Singapore office. You will work closely with senior management and the wider global support team, contributing to a fast‑paced, dynamic environment where no two days are the same.
The role is ideal for a resilient, proactive self‑starter with a strong work ethic, exceptional attention to detail, and the ability to juggle multiple priorities. You will collaborate closely with the organisation’s Executive Assistant pool and provide seamless support across a wide range of administrative and operational activities.
Key Responsibilities
Diary & Meeting Management
- Day‑to‑day diary management and scheduling across multiple time zones.
- Coordinating internal and external meetings, including room bookings and logistics.
- Greeting guests, preparing meeting rooms, arranging refreshments, managing technical setup, and ensuring rooms are cleared post‑meeting.
Secretarial & Administrative Support
- Preparing, formatting and proofreading business documents.
- Coordinating meeting attendance and committee support.
- Managing expenses and reporting.
- Providing general administrative support to senior team members.
Travel Coordination
- Organising international travel, including flights, accommodation, visas and itineraries.
- Managing travel documentation and ensuring cost‑effective arrangements.
Office Management
- Ensuring the office is maintained to a high standard.
- Managing supplies, post, vendor relationships and general office operations.
- Acting as the main point of contact for day‑to‑day administrative queries.
Event Management & Corporate Gifting
- Supporting internal and external events, including team socials, offsites, networking and corporate functions.
- Assisting with annual and ad‑hoc corporate gifting cycles.
Client Administration
- Handling administrative requests such as post, travel and gifting.
- Supporting ad‑hoc project work and maintaining CRM records.
- Providing operational support across investment‑related and general administrative tasks.
Skills & Requirements
- Degree or college is essential
- Minimum 2 years’ professional experience (financial services advantageous but not essential).
- Fluency in Business English and Cantonese is essential.
- Strong proficiency in Microsoft Office, especially Outlook.
- Highly resourceful, adaptable and resilient.
- Proven ability to work under pressure and manage competing priorities.
- Exceptional attention to detail and strong written/verbal communication skills.
- Ability to work autonomously while being a collaborative team player.
- Comfortable working across multiple time zones.
- High emotional intelligence and polished interpersonal skills.
- Ability to follow instructions carefully and communicate clearly with internal and external stakeholders.
