Overview
Team Assistant (w/f/d) Jobs in Greater Munich Metropolitan Area at Wellster Healthtech Group
Title: Team Assistant (w/f/d)
Company: Wellster Healthtech Group
Location: Greater Munich Metropolitan Area
We are a fast-growing company operating in a dynamic and sometimes chaotic environment where things move quickly and not everything is perfectly structured. To keep our day-to-day operations running smoothly and support our continued growth, we are looking for an Office Manager / Team Assistant who takes full ownership of our office environment and operational backbone.
In this role, you ensure that everything works — from office management and CEO travel to onboarding and daily operations. You bring structure where needed, take initiative without waiting for instructions, and handle both larger responsibilities and small but critical tasks with the same level of reliability. Working closely with the entire team, you act as the central point that keeps things organized, efficient, and running.
Your tasks would be…
- Keeping the office running smoothly and creating a structured, organized, and welcoming environment
- Taking full ownership of office operations, including supplies, infrastructure, and vendor coordination
- Acting as the main on-site contact for team members and guests
- Preparing and coordinating high-level meetings and interviews, especially with external partners, and acting as the on-site host
- Supporting onboarding processes and creating practical, easy-to-use materials, including AI-supported tools
- Supporting the Managing Directors by owning travel planning, logistics, and calendar coordination
- Planning and organizing team events and activities that foster collaboration (without this being the core focus)
- Supporting teams in a hands-on and solution-oriented way across day-to-day operations
- Identifying inefficiencies and improving processes to make daily operations smoother and more scalable
You will fit well, when you …
- Have proven experience in office management, facilities coordination, or similar administrative roles
- Demonstrate excellent organizational skills, strong attention to detail, and the ability to multitask
- Enjoy bringing structure into messy or fast-changing environments
- Show exceptional communication and interpersonal skills with a friendly and approachable attitude
- Bring a hands-on mentality and a strong solution-oriented mindset
- Possess excellent German and English language skills
Your benefits…
Wellster works hard to bring many benefits to its employees, ranging from fitness, coaching, discounts and so much more.
