Overview
Transport Accounts & Admin Officer Jobs in Port Moresby, National Capital District, Papua New Guinea at Puma Energy
Title: Transport Accounts & Admin Officer
Company: Puma Energy
Location: Port Moresby, National Capital District, Papua New Guinea
Main Purpose:
The purpose of the job is to interface with 3PL partners and Internal Accounting Teams with regards to the Transporter Invoice processing. In addition to this the incumbent will provide general Transport Team administration support. The goal is to ensure Invoicing is actioned in accordance with PE guidelines and that Administrative tasks are managed in a timely manner. Problems to be escalated to Transport Manager for resolution.
Scope:
Primary and secondary transport: Bulk Petroleum & LPG, Packaged Lubricants & LPG products by means of road transport
General logistics support in terms of supporting the PE Transport team in administrative tasks
Knowledge Skills and Abilities, Key Responsibilities:
KEY RESPONSIBILITIES:
Accounts Payable
Goals: Ensure transporters invoices are correct and paid on time
Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
Check & Issue Freight Billing Advice (weekly) to 3PL partners to enable 3PL’s to Invoice PE PNG for transport services provided
Monitor, reconcile and approve uploaded cartage invoices for both Delivery and CIF mode in Kissflow with less aged tickets.
Ensure all carriers’ payment database is updated and shared with Finance & Operations (Transport & Ops admin) team
Liaise and work with the terminals (admin clerks, stocks & dispatchers) to update (post loads for billing cut off period) and verify loads
Liaise and work closely with the AP team to ensure carriers SOA is at current
Provide EOM updates to finance team regarding each carrier’s account status – both in NGR & NGE
Ensure all carrier rates in all locations are updated in the system
Keep record of all freight quotations (spot)
Maintain records of monthly transporter payments and volumes
Management Information
Goals: Provide accurate management information to PE PNG Transport Manager
Key responsibilities:
Prepare monthly Logistics KPI reports
Setup electronic transport reports as requested
Extract and provide ad hoc data / information as requested
Management Administration
Manage the PE PNG Master Data task including maintaining central electronic files
Coordinate the transport team performance KPI reporting
Other duties as directed
SKILSS & COMPETENCIES:
Education:
Relevant degree / Diploma/ Certificate or relevant accounts payable & administrative experience
Experience:
A minimum of 2 years Accounts Payable experience (Road Transport in the Oil Industry an advantage)
Experience in working with 3rd Party Contractors an advantage
Competencies/Skills:
Team player
Results driven
Good Time Management skill
Good communication skills with internal and external stakeholders
Sound & Accurate MS Office Skills
Business analytics
Proficiency in basic English
Key Relationships and Department Overview:
Internal: Transport HSSE & Compliance Coordinator, Transport Operations Coordinator
Internal: Accounts Receivable & Accounts Payable Teams, Scheduling Team, Terminals Teams
External: 3PL Road transporters
