Overview
Virtual Assistant/Pa Jobs in Cape Town, South Africa at Recruits4U
Position: Virtual Assistant / Pa
Job Title : Virtual Assistant (VA) – Operations Support
Location : Remote (South Africa)
Working Hours : UK Hours (9 AM – 5 PM BST)
Salary : Up to R15,.
Job Summary : We are seeking a highly organized and proactive Virtual Assistant to provide essential support to the Operations Director and Managers. The ideal candidate will be responsible for coordinating meetings, managing virtual platforms, assisting with project work, and contributing to the development of Standard Operating Procedures (SOPs). This role requires strong administrative skills, attention to detail, and the ability to collaborate effectively within a dynamicteam environment.
Key Responsibilities
:
Meeting Coordination and Management : Assist the Operations Director and Managers with arranging internal meetings, create and manage Zoom meetings, including sending invites and ensuring smooth technical operations, prepare meeting agendas in collaboration with relevant stakeholders, and record and download Zoom meetings, saving them to SharePoint (SP) for easy access.
Administrative Support : Provide general administrative assistance to the Operations Director and Managers, maintain accurate and organized documentation, and track and follow up on action items from meetings.
Project Assistance : Support the Operations Director and Managers with various project tasks and initiatives, collaborate with team members to ensure project timelines and deliverables are met, and conduct research and compile reports as needed.
Standard Operating Procedures (SOP) Development : Assist the team in creating and maintaining comprehensive SOPs, ensuring documents are clear, concise, and aligned with company standards.
Additional Support : Provide support for other operational tasks as required, communicate effectively with team members and contribute to a positive work environment.
Qualifications :
Proven experience as a Virtual Assistant or in a similar administrative role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Zoom.
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Ability to handle multiple tasks and prioritize effectively.
Experience with project management support is a plus.
Additional Information :
This is a remote position requiring reliable internet access and a professional home office setup. Flexible working hours may be needed to accommodate meeting schedules across time zones.
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Title: Virtual Assistant/Pa
Company: Recruits4U
Location: Cape Town, South Africa
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Data Entry)
