Overview
Virtual Assistant to Managing Director Jobs in Maryland, USA at PSC Biotech Corporation
Industry Pharma/Biotech/Clinical Research
Work Experience 4-5 years
Remote Job
Job Description
This is a remote position.
As a Virtual Assistant to the Managing Director (MD), you will provide high-level, remote administrative support to ensure smooth day-to-day operations and strategic focus. The role requires strong organisational, communication, and time management skills, as well as discretion and professionalism in handling confidential information.
Key Responsibilities:
Diary & Calendar Management
Coordinate and manage the MD’s calendar, scheduling meetings, calls, and internal/external appointments across time zones.
Inbox & Communication Support
Monitor and manage the MD’s email inbox as needed—filtering, prioritizing, drafting responses, and flagging critical items.
Meeting Coordination & Documentation
Arrange virtual meetings, prepare agendas, take minutes, and follow up on action items with internal and external stakeholders.
Project & Task Management
Track deliverables, manage to-do lists, and help coordinate strategic initiatives led by the MD.
Travel Planning & Logistics
Arrange complex travel itineraries, bookings, and expense reporting (when applicable).
Document Preparation & Research
Assist with preparing presentations, briefing materials, and conducting background research on key topics, clients, or partners.
Serve as a point of contact for internal teams, clients, and partners on behalf of the MD, ensuring timely and professional communication. Organise calendar and act as a gatekeeper to the Managing Director
Requirements
Strong organisational and time-management skills
High attention to detail and discretion with sensitive information
Tech-savvy; proficiency in MS Office/Google Workspace, Zoom/Teams, and task management tools (e.g., Hubspot, Linkedin, Zoho)
Proactive, self-motivated, and adaptable to changing priorities
Experience supporting executive-level leadership preferred
Ideal Candidate Profile:
3+ years in an administrative, EA/PA, or virtual support role
Experience working with C-suite executives or in a fast-paced, high-growth business
Comfortable working across global time zones and managing competing demands
Ability to anticipate needs and operate with a solution-focused mindset
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Title: Virtual Assistant to Managing Director
Company: PSC Biotech Corporation
Location: Maryland, USA
Category: Administrative/Clerical (Virtual Assistant/ Remote Admin, Office Administrator/ Coordinator, Business Administration, Administrative Management)
