Overview

Workplace Assistant Jobs in San Francisco County, CA at Beacon Hill

Title: Workplace Assistant

Company: Beacon Hill

Location: San Francisco County, CA

As the Workplace Assistant, you're the first point of contact for anyone entering the office-shaping the overall experience from the moment people arrive. You oversee the front desk and play a key role in ensuring daily operations run smoothly. This is a fully in‑office position based in San Francisco, with expected hours of Monday through Friday, 9:00am-5:00pm.

Core Responsibilities

Front Desk & Visitor Experience

  • Serve as the primary presence at the front desk, welcoming employees, guests, candidates, and clients with professionalism and warmth

  • Oversee visitor check‑in, badges, and adherence to building access and security procedures

  • Keep an eye on security systems, including cameras and alarms

  • Notify staff of guest arrivals and assist with meeting room scheduling when needed

  • Manage incoming calls, the general workplace inbox, and internal communications with timely, polished responses

  • Act as a resource for employees seeking information about the office or daily operations

Office Operations

  • Handle incoming and outgoing mail, packages, and deliveries, ensuring accurate logging and prompt notifications

  • Maintain cleanliness and organization of shared spaces, reception, and meeting rooms throughout the day

  • Monitor kitchen and pantry supplies, coffee stations, and communal items; report restocking needs

  • Submit and track maintenance or service requests through the workplace ticketing system

  • Assist with ordering and distributing office supplies

Onboarding & Hospitality

  • Prepare workstations and welcome materials for new hires on their first day

  • Support logistics for candidate and client visits, including room setup, hospitality arrangements, and coordination with recruiting and administrative teams

  • Help organize team gatherings, catered lunches, all‑hands meetings, and office events

  • Assist visiting employees from other locations with access, desk assignments, and general office guidance

Cross‑Functional Collaboration

  • Work with IT to coordinate hardware pickups and returns

  • Partner with security teams on access requests and visitor protocols

  • Support workplace leadership with ad hoc tasks and special projects

What You Bring

  • 1+ years of experience in a receptionist, front desk, office coordination, or hospitality role

  • A naturally welcoming, people‑focused demeanor

  • Strong attention to detail and the ability to juggle multiple tasks in a fast‑paced environment

  • Clear, professional communication skills-both written and verbal

  • Dependability and punctuality, with an understanding of how essential the front desk role is to the office experience

  • Comfort using common workplace tools (e.g., Google Workspace, Slack, ticketing systems)

  • A collaborative mindset and willingness to help wherever needed

  • Ability to stay calm, organized, and solution‑oriented during busy periods

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Apply

Upload your CV/resume or any other relevant file. Max. file size: 800 MB.