Overview
Workplace Experience Specialist Jobs in Vancouver, Canada at RSM Canada Operations ULC
We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally.
There’s no one like you and that’s why there’s nowhere like RSM.
Responsibilities
- Coordinate with the Office of the Building regarding maintenance issues, forms and documents required from the landlord, special requests for our space, and information on building security including Workplace Health and Safety team and/or emergency evacuation team.
- Reconcile monthly billing of extra services provided by the landlord.
- Analyze and determine selection of service providers from internal resources, building maintenance and outside vendors and contractors based on cost and scope of work.
- Coordinate maintenance of the office including carpet maintenance, security system, air conditioning, plant service, furniture repairs, appliances, office equipment, oxygen tanks, and AED units, review and process invoices for these services.
- Purchase and maintain inventory of office supplies and equipment by monitoring inventory and reordering materials before depletion; determine if supplies should be purchased directly from an approved vendor or put out to bid.
- Maintain vendor relationships, process payments and track total spend.
- Work directly with Workplace Experience Supervisor or Manager to ensure the compliance and implementation of national programs.
- Assist with New Hire onboarding process; provide new hire with all necessary office needs and train them on local office policies and use of equipment and systems.
- Provide routine direction and support in mail services, including distribution of mail, UPS, Fed Ex and other packages; coordinate courier services; research and resolve any issues with packages that are improperly addressed or packaged.
- Assist employees with large photocopy, scanning and binding jobs, ensuring timely completion of submitted jobs.
- Locate and check out client files; maintain client records and documents; order files from offsite storage facility and record retention.
- Maintain and order office supplies; manage the location services budget.
- Visitor management and reception activities ensuring quality customer service.
- Meeting and event coordination including catering requests and receiving orders, conference room coordination, and audio-visual equipment support.
Qualifications
- High school diploma or GED; 0-2 years’ experience in a related field or area.
- Intermediate Microsoft Office skills.
- Ability to respond positively to changing circumstances, seek and implement change to drive business improvement and serve as a model of the change.
- Work collaboratively with the Location Services Supervisor/Manager to provide support across the enterprise, particularly during peak times.
- Ability to lift up to 40 lbs.
- Must be punctual and able to adapt to changing schedules.
- This role is 5 days in person at our Vancouver offices.
Benefits
We offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at
Compensation Range: $52,500 – $73,500
Equal Opportunity Statement
RSM does not tolerate discrimination and/or harassment based on race, colour, creed, sincerely held religious beliefs, practices or observances, sex (including pregnancy or disabilities related to nursing), gender (including gender identity and/or gender expression), sexual orientation, national origin, ancestry, familial or marital status, age, physical or mental disability, citizenship, political affiliation, medical condition (including family and medical leave), domestic violence victim status, past, current or prospective service in the Canadian uniformed service, Canadian Military/Veteran status, pre‑disposing genetic characteristics or any other characteristic protected under applicable provincial employment legislation.
Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership.
RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at or send us an email at
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Title: Workplace Experience Specialist
Company: RSM Canada Operations ULC
Location: Vancouver, Canada
Category: