Overview
Workplace Operations Coordinator/Administrative Assistant Jobs in Toronto, Canada at Infotree Global Solutions
Job Title:
Workplace Operations Coordinator
Duration: 5 Months (Possibility to extend)
Location:
Toronto, ON M5H 4A6, Canada
Onsite 5 days a week at the Client Toronto Office
Description
This is a “floater” position, meaning it involves both front-desk coverage and administrative tasks (facility coordination, event support, and office supply management) rather than focusing primarily on the front desk.
Soft skills are critical for this role! The hiring manager is the same, so cultural fit is a top priority.
The Workplace Operations Coordinator will assist in facilitating the daily operations of an ongoing delightful experience for all employees of Client. They will provide consistent workplace related operational support and assist in maintaining an inclusive and safe environment for Client employees.
About You
You are an individual who possesses a strong ability to successfully prioritize and execute tasks/duties as assigned in alignment with the overall goals of the team. You have a growth mindset and know how to stay self-motivated and demonstrate a positive attitude. You feel empowered to take initiative and lead from your seat. You consistently demonstrate strong verbal and written communication skills.
Requirements
- Keep weekly inventory of Workplace items that need to be purchased.
- Restock supply closet on a regular basis.
- Support local teams with inventory management.
- Manage incoming and outgoing mail/shipment process within all workplaces.
- Unpack and stock Workplace deliveries in designated closets or support shipments to desired locations.
- Assist with general conference room bookings and events.
- Work through and respond to Zendesk tickets throughout the field and office locations and perform the necessary task to satisfy general Workplace inquiries; elevate Workplace incidents and maintenance requests to Workplace Operations Specialist and Workplace Operations Lead when necessary.
- Maintain clear and consistent communication while providing cross‑functional support to HR, Recruiting, Development, Real Estate, Construction, and Physical Security.
- Receive, troubleshoot, resource and resolve all incoming employee/guest questions or concerns. Support all Workplace leadership with all duties as necessary.
Experience & Skills
- Be aligned with Client’s Core values:
Make it Happen, Uplift Others, and Be Yourself; passion for facilitating an overall positive employee experience through ongoing operational support. - 2+ years of customer service experience.
- 1+ year in Workplace related experience.
- Possess the ability to remain agile and multi‑task effectively in a fast‑paced environment.
- A passion for fostering an overall positive employee experience through ongoing operational support.
- Strong interpersonal and communication skills, with the ability to build relationships across departments, work collaboratively, and manage conflict constructively.
- Capable of prioritizing tasks/duties as assigned and delegating tasks as needed.
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Title: Workplace Operations Coordinator/Administrative Assistant
Company: Infotree Global Solutions
Location: Toronto, Canada
Category: