Overview
行政与人力资源支持专员（中英双语） Jobs in Federal Territory of Kuala Lumpur, Malaysia at CoinW
Title: 行政与人力资源支持专员（中英双语）
Company: CoinW
Location: Federal Territory of Kuala Lumpur, Malaysia
Administrative Specialist- Chinese–English Bilingual
Base Location: Kuala Lumpur, Malaysia
Reporting Line: Administrative Manager
Role Overview
The Admin Specialist is responsible for providing comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the business. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced, multicultural environment.
Key Responsibilities
- Manage daily administrative operations, including office coordination, documentation, and general office management
- Handle internal and external correspondence (emails, calls, letters) in a professional manner
- Prepare, organize, and maintain records, reports, and filing systems (digital and physical)
- Assist with HR administrative support, including employee onboarding coordination, preparation of new hire equipment, and maintenance of employee records
- Support HR processes such as attendance tracking, leave administration, and HR documentation handling
- Assist with travel arrangements, visas, accommodation, and expense claims where required
- Coordinate with vendors, service providers, and building management to ensure smooth office operations
- Support Finance and HR teams with administrative tasks such as invoice processing, expense tracking, and office-related payments
- Ensure compliance with company policies, internal procedures, and local regulations
- Assist with ad-hoc projects and tasks as assigned by management
Requirements & Qualifications
- Diploma or Bachelor’s degree in Business Administration, Human Resources, or a related field
- Minimum 2 years of experience in administrative, office support, or HR support roles
- Prior experience in HR administration or HR coordination (onboarding, employee records, attendance, or HR documentation) is highly preferred
- Strong organizational and time-management skills, with the ability to multitask effectively
- Excellent written and verbal communication skills in Chinese (Mandarin) and English
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Ability to handle confidential information with discretion and professionalism
- Detail-oriented, proactive, and able to work independently in a fast-paced environment
- Experience working in a fast-growing, startup, fintech, or international company is a plus
Preferred Skills
- Chinese language proficiency (Mandarin) is a must
- Experience supporting senior management
- Familiarity with HR or finance administrative processes
- Experience in tech, fintech, or startup environments
- Strong organizational, coordination, and communication skills.
- Excellent problem-solving and emergency response capabilities.
- Detail-oriented, highly responsible, and service-minded, with strong teamwork awareness.
- Solid understanding of local laws, regulations, and administrative policies in Malaysia.
