Overview
Account Assistant Jobs in Hanoi Capital Region at Le Bros
Title: Account Assistant
Company: Le Bros
Location: Hanoi Capital Region
The Account Assistant is responsible for supporting business development activities and project management within the Account Department to ensure business opportunities are executed on schedule, with complete documentation, and that projects operate efficiently.
This position acts as a key liaison between the Account team and internal departments (Strategy, Creative, Purchasing, Legal, Finance, etc.) as well as third-party service providers (Vendors) throughout the entire process from pitching and bidding to project execution
.I. DETAILED JOB DESCRIPTION
1. Business Development Support
- Support Account teams in preparing pitching dossiers, proposals, and bidding documents as required for each project.
2. Project Administration Support
- Assist the Account team in sourcing, evaluating, and managing the vendor database categorized by service group.
- Assist the Account team in preparing project budgets and P&L statements.
- Assist in preparing contracts, addendums, quotations, project P&L, acceptance certificates, liquidation forms, and other project execution documents.
- Track the processing progress of project documents, paperwork, and administrative tasks.
- Update timelines, checklists, and action items to ensure projects are executed according to plan.
3. Business Reporting & Management Support
- Compile and update business performance reports for the Account Department.
- Monitor the status of business opportunities, pitches, and bids.
- Assist in preparing periodic revenue reports, sales forecasts, and business performance results.
- Track contract signing status, project acceptance certificates, payments, and key operational metrics.
- Maintain and manage client and project databases on the company’s system.
- Support Customer Service (CS) teams as needed.
4. Data & Document Management
- Manage the archiving system for client records, project files, vendor database, and internal documentation.
- Standardize and update templates and working procedures for the Account Department.
- Ensure the completeness, accuracy, and confidentiality of all company documents.
II. REQUIREMENTS & COMPETENCIES
Qualifications
- Bachelor’s/Associate degree in Economics, Business Administration, Marketing, Communications, or related fields.
Experience
- 1 – 2 years of experience as a Sales Admin, Account Coordinator, Project Coordinator, or in an equivalent role.
- Experience in Media, Marketing, or Event agencies is preferred.
Knowledge
- Understanding of pitching, bidding, and project execution processes is an advantage.
- Basic knowledge of contracts, quotations, and procurement procedures.
Skills
- Proficient in Microsoft Office (especially Excel and PowerPoint).
- Strong ability to synthesize information and manage data.
- Excellent planning and timeline management skills.
- Strong cross-functional communication and coordination skills.
- Ability to source and work effectively with Vendors.
- Reading comprehension in English for document processing is a plus.
Personal Attributes
- Detail-oriented, accurate, and structured mindset.
- Proactive, accountable, and service-oriented attitude.
- Able to work well under tight deadlines.
- Strong multitasking abilities.
- High integrity and strong commitment to confidentiality.
III. BENEFITS
- Work Schedule: 5 days/week (Monday to Friday), weekends off.
- Working Hours: Flexible working time.
- Insurance & Benefits: Full social insurance coverage and legal benefits compliant with labor law.
- Work Environment: Dynamic, professional, and modern work environment.
- Bonuses: 13th-month salary and annual performance-based bonus.
- Activities: Annual company trip and team-building activities.
- Perks: Holiday bonuses and gifts on special occasions.
- Package: Competitive salary, bonus, and compensation package.
