Overview
Accounting & HR Coordinator Jobs in Plainview, NY at Nextech
Overview:
Join the best in the industry at Pro-Plus powered by Nextech and embark on a rewarding career journey! For over 30 years, we’ve built our success on a foundation of Quality, Value, and Integrity, fostering enduring partnerships with thousands of satisfied customers. With over 2,000 team members nationwide, Pro-Plus powered by Nextech sets itself apart from other companies by being America’s largest HVAC/R service provider.
As we continue to grow, we’re committed to offering an exceptional work experience for our employees with numerous opportunities for development and advancement. If you pride yourself on quality work, integrity, and dedication, we want you on our team. Pro-Plus powered by Nextech boasts outstanding review ratings on Indeed and Glassdoor, making it the premier destination for HVAC professionals. Elevate your career by joining Pro-Plus powered by Nextech today!
What You’ll Be Doing:
The Accounting & HR Coordinator will be the main point of contact for all Accounting and HR functions at Pro-Plus. This role ensures that all records of employment are kept in compliance with local and federal laws. This dual-function role supports both the finance and human resources departments, ensuring smooth daily operations across payroll, accounts payable/receivable, benefits administration, employee records, and compliance. The ideal candidate will have a strong foundation in accounting principles, paired with a solid understanding of HR functions and processes. You will play a key role in maintaining accurate financial data, supporting HR initiatives, and fostering a positive employee experience.
What Makes Nextech Different?:
Why Should You Apply?
Work-life Balance
Excellent benefits
401K with company match
Paid vacation
Family/team work environment
Min Compensation: USD $31.25/Hr. Max Compensation: USD $36.06/Hr. Responsibilities:
Accounting Functions
Oversee Accounts Receivable / Collections
Generate monthly sales tax reports / coordinate with third party accountant
Handle and facilitate monthly reporting
Oversee month-end close process to ensure all billing completed and vendors reconciled
Daily bank reconciliations
Daily/weekly/monthly journal entries
Ongoing balance sheet review and reconciliation
Point of contact for quarterly balance sheet reviews
Assist with employee bonus calculations (as needed)
Participate in budgeting, projections, flash sales/margin reporting as required
Oversee monthly Amex reconciliation and review
General accounting functions and management as required
Payroll Functions
Compare technician GPS weekly activity reports and Service Department submitted timesheets. Calculate overtime/double time differentials based on hours worked as per company guidelines. Resolve any issues or clarify any discrepancies with Service Managers
Long any available PTO in attendance records
Maintaining office staff weekly time sheets
Submitting Payroll to PEO
Review weekly reports for accuracy prior to approving payroll
New hire onboarding – submit any new hire documents to PEO and file accordingly
Send updated census reports to Nextech (Christa Green & Ashley Minotti) as changes occur
Manage and submit any payroll related forms to PEO (Payroll Deduction Forms, Updated tax documents, direct deposit changes)
Be main contact person for all payroll related inquires from employees, Nextech, auditors, etc.
Ensure payroll distribution and calculations are aligned with company procedures and protocol
Process paperwork for occasional employee loans and facilitate payment plans and associated documentation and payroll deductions.
401K Management
Receive weekly reports from PEO, reformat data and submit to Fidelity portal (Fridays)
Be point of contact for any employee 401K related questions, changes, loan processing, etc.
Facilitate any 401K related changes in PEO Payroll system
Be point of contact for any Nextech or audit-related reporting inquires.
Check payroll weekly for 401K loan payment deductions.
Communicate any plan changes to employees and distribute any necessary documentation
HR Functions
Maintain records of employee PTO balances and time off requests
Keep record of employee review schedules and distribute to managers (quarterly?)
Be point of contact for benefits questions, employment verifications, special requests
Handle and facilitate any Leave of Absence Requests
Handle and facilitate any Workers Compensation, Disability, Employee Insurance Claims
Handle and facilitate any company wide communication regarding Annual Open Enrollment, benefit changes, safety procedures/guidelines
Handle and navigate disciplinary escalation, write-ups, progressive counselling, disciplinary documentation, etc.
Partner with PEO to ensure all state laws/requirements are complied with such as Sexual Harassment Trainings, COVID pay policies, etc.
Handle and facilitate all new hire onboarding and separation/termination documentation.
Ensure documentation, manuals, compliance updates are up to date and mandatory employee trainings are handled at the required frequency. (Examples: Sexual Harassment, safety compliance – TBD, etc.)
Additional administrative functions, as needed
What We’re Looking For:
Bachelor’s degree in Human Resources, Finance or related field of study
Previous experience (2+ years) in Finance/Accounting
Previous experience providing Human Resources support to 100+ employees
SHRM-CP preferred
Physical Requirements:
Continuously able to work in office environment
Continuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer
Continuously able to sit at a computer for up to 8 hours
Able to alternate between sitting and standing, as needed throughout the day
Continuously requires vision, hearing, twisting, and talking
Occasionally able to lift up to 15 lbs
Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching
Rarely requires climbing
Occasional travel may be needed
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Title: Accounting & HR Coordinator
Company: Nextech
Location: Plainview, NY
