Overview
Admin Assistant cum Receptionist Jobs in Ho Chi Minh City, Vietnam at shoefabrik
Title: Admin Assistant cum Receptionist
Company: shoefabrik
Location: Ho Chi Minh City, Vietnam
We are seeking a proactive and detail-oriented Admin Assistant to support daily administrative and operational activities. The ideal candidate will be highly organized, service-minded, and capable of handling multiple tasks in a fast-paced environment.
Key Responsibilities
- Manage hotel and flight bookings for business travel, including related payment processes.
- Administer and maintain door access control and Face ID recognition systems.
- Support expatriates with visa applications, residence registration/approvals, and accommodation arrangements in accordance with company policies.
- Coordinate logistics and arrangements for customer visits.
- Handle procurement activities, including inventory control, stock tracking, and distribution of:
- Stationery, office supplies, and beverages
- Factory tools and equipment
- IT equipment and related assets
- Items required for events or projects
- Coordinate courier services, monitor deliveries, and manage payment processes; provide support to senders when needed.
- Oversee transportation arrangements, including company vehicles and bus services.
- Support the submission of Utilities payment requests for office and manufacturing unit, ensuring timely and accurate processing.
Job Requirements
Qualifications
- Bachelor’s degree in Linguistics, Business Administration, or a related field.
Knowledge & Skills
- Strong organizational and multitasking abilities with a proactive mindset.
- Excellent communication and interpersonal skills.
- High level of integrity and ability to handle confidential information.
- Detail-oriented, service-minded, and able to work under pressure.
- Fluent in English, both written and spoken.
Experience
- Minimum of 4–5 years of experience in a similar administrative role.
Preferred
- Experience in Administration or Purchasing is an advantage.
Why Join Us?
- Be part of a growing European footwear manufacturing company.
- Work with leading international footwear brands.
- Dynamic, collaborative, and professional working environment.
- Competitive salary and attractive benefits package.
- Excellent opportunities for career growth and professional development.
