Overview
Admin Assistant (Finance & HR Support) Jobs in WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at VCR
Title: Admin Assistant (Finance & HR Support)
Company: VCR
Location: WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Company Description
VCR is an innovative company rooted in specialty coffee, now expanded into brunch dining and artisanal bakery. Guided by a passion for excellence and creativity, we are committed to delivering exceptional coffee, culinary delights, and heartfelt hospitality. Dedicated to elevating the Malaysian food and beverage industry, we focus on sustainable growth, authentic experiences, and building a vibrant community of coffee and food enthusiasts. At VCR, every detail is crafted to inspire connection, joy, and lasting memories, complementing our mission to exceed expectations and foster a culture of appreciation.
Role Description
We are seeking an organized and proactive Admin Assistant (Finance & HR Support) to join our team. The ideal candidate will support daily operations by managing financial and administrative workflows, including sales reconciliation, invoicing, and expense tracking. Responsibilities also include assisting with HR administrative duties, coordinating new hire onboarding logistics, and managing office and pantry supplies to ensure a smooth, efficient, and well-supported workplace environment
Job Responsible :
Finance & General Administration:
- Documentation & Filing: Maintain systematic digital and physical filing systems for all financial and administrative records.
- Sales Reconciliation: Compile, organize, and prepare data/reports for monthly sales reconciliation.
- Accounts Payable Support: Assist with payment processing, including verifying, compiling, and filing vendor invoices.
- Expense Management: Check and compile monthly staff claims for accuracy; review company credit card expenses and match them with supporting invoices/receipts.
- HQ Support: Provide general administrative assistance to the HQ team as needed to ensure smooth daily operations.
Human Resources (HR) Administration:
- Employee Record Management: Assist in maintaining and updating employee personnel details.
- Onboarding Support: Help coordinate logistics for new hires, including preparing email access, laptops, uniforms, and other applicable matters.
- Staff Welfare & Office Supplies: Monitor and manage inventory for office utilities, stationery, and staff pantry supplies; assist in organizing team engagement activities.
Benefits
- Meal allowance
- Flexible working arrangement
- Work from home (WFH) options available (upon application/request)
- Staff discounts
- Free coffee and tea
- Positive and supportive working environment
