Overview
Admin Assistant – Procurement / Inventory Jobs in Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at Shiseido
Title: Admin Assistant – Procurement / Inventory
Company: Shiseido
Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Position Summary
As a Procurement and Inventory Admin Assistant, you will support in purchase orders management, import shipment preparation, tracking and documentation, and document the required records within the function.
Key Responsibilities
Procurement Support
Assist in the stock procurement and replenishment orders to stores
Coordinate and follow up with forwarders and clearance agents to provide tracking and ensure timely delivery of goods
Maintain accurate records of purchase orders, invoices, and other relevant documentation
Documentation
Maintain accurate and complete records and documents within the function
Assist in reports and documentations
Other Support
Support in master data housekeeping and troubleshoot
KEY PERFORMANCE INDICATORS (KPI)
Direct Influence
To be determined by the position’s reporting manager with the following factors also be taken into consideration as part of the role’s KPI:
Proper records management
Procurement progress and completion
Indirect Influence
Compliance and risk management
Other Measures Of Success But Are Not Limited To
All deadlines are met
All procedures and policies adhered to
Knowledge, Skills, And Experience
A diploma or bachelor’s degree in business administration, supply chain management, or in related field is preferable
With experience on import processes, order processing or similar roles
Good attention to detail and accuracy in handling data entry and record keeping
Good organizational and time management skills
Proficiency in MS Office applications, particularly Microsoft Excel
Fresh graduates are encouraged to apply
