Overview
Administrative & Account Executive Jobs in WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at Encore Med Sdn Bhd
Title: Administrative & Account Executive
Company: Encore Med Sdn Bhd
Location: WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Company Overview:
Encore Med is a health-tech company focusing on innovating digital experience for healthcare operations and has a strong portfolio in transforming numerous business operations and processes for hospitals within the region.
Encore Med’s vision is to help hospitals and healthcare institutes by providing patients with a simpler and smarter healthcare experience. Progressing with a team of 30 team members, Encore Med has been building sophisticated engines to meet complex hospital processes, innovating more products to ensure that the company products and services are moving ahead along with the technological advancements primarily in automation, artificial intelligence, and Internet-of-Things.
Job Summary
The Admin cum Account Executive will be an essential part of our Finance and Operations team, supporting the smooth day-to-day running of financial processes and office administration. You’ll be actively involved in handling payments, invoices, monthly accounts, and helping to keep our internal records in order, while also providing administrative support across departments.
This role is ideal for someone who is detail-oriented, organised and ready to grow alongside a fast-paced health tech company. You’ll work closely with the finance team, suppliers, and internal stakeholders to ensure accuracy in our financial processes and smooth office operations.
Your Responsibilities
Handle daily payment processing, invoicing, staff claims and reimbursements.
Maintain proper records of all transactions and assist with monthly financial reporting.
Perform basic bookkeeping tasks and assist in month-end closing activities.
Prepare supporting documents for auditors, tax filing and compliance matters.
Manage and organize office documents, contracts and records for easy retrieval and audit readiness.
Manage company asset tracking, office facilities upkeep and equipment maintenance records.
Assist in coordinating with suppliers for procurement and purchase orders, ensuring timely delivery.
Support HR-related administration, including general documentation, office refreshments and staff onboarding documentation.
Liaise with banks, government bodies and external service providers on finance and administrative matters.
Proactively assist management with any ad-hoc duties to ensure smooth daily operations.
Contribute to improving internal processes for better efficiency and accuracy in finance and administration tasks.
Provide administrative support during company events, meetings and staff activities.
Job Qualifications
Diploma/Degree in Accounting, Finance, Business Administration, or a related field.
1-3 years of experience in accounting, finance, or administrative roles.
Familiarity with accounting software, Xero is an added advantage
Strong numerical skills and attention to detail.
Proficiency in Microsoft Excel, Word and Google Sheets.
Good organizational and time-management skills.
Ability to work independently and handle multiple tasks efficiently.
Strong communication skills and interpersonal skills.
