Overview
Administrative Assistant Jobs in Morton Grove, IL at Rainbow Animal Assisted Therapy
Company Overview
Rainbow Animal Assisted Therapy has been bringing comfort and healing to over 40,000 individuals annually since 1987. We value compassion, community, and the unique power of the human-animal bond.
Overview
We are seeking a motivated and detail-oriented Administrative Assistant to join our dynamic team. In this role, you will be the backbone of our office operations, providing essential support to ensure smooth daily functions. Your organizational skills, technical proficiency, and excellent communication will help maintain an efficient workplace environment and enhance our client interactions.
Responsibilities
- Coordinate schedules, appointments, and meetings (tools include SignUpGenius, Bloomerang, SharePoint, etc.)
- Draft and manage correspondence, reports, and office communications
- Maintain files, databases, and inventory
- Support departments and assist in planning occasional events
- Act as liaison among staff, volunteers, and vendors
- Manage front desk operations, greeting visitors and directing calls with professionalism and courtesy
- Handle multi-line phone systems, ensuring clear and effective communication at all times
- Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office
- Support office management tasks including calendar management, appointment scheduling, and document proofreading
- Assist with customer service inquiries, providing timely support and information to clients and prospects
- Coordinate office supplies inventory and ensure all equipment is functioning properly
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data organization
- Strong computer literacy with technical proficiency in office management software and data entry tools
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Exceptional phone etiquette and experience managing multi-line phone systems for professional communication
- Bilingual abilities are a plus to enhance client communication across diverse populations
- Previous clerical or administrative experience is preferred, including familiarity with front desk responsibilities and customer support roles
- Strong typing skills with attention to detail for proofreading documents and maintaining accuracy in data entry
- Effective time management skills to handle multiple responsibilities efficiently while meeting deadlines
Join us as an Administrative Assistant and become an integral part of a vibrant team dedicated to operational excellence. Your proactive approach, technical skills, and friendly demeanor will help us deliver outstanding service while supporting our company’s growth.
Pay: $20.00 – $25.00 per hour
Expected hours: 20.0 per week
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Morton Grove, IL 60053
Title: Administrative Assistant
Company: Rainbow Animal Assisted Therapy
Location: Morton Grove, IL
Category:
