Overview
Administrative Assistant Jobs in Raleigh, NC at Paratus Service Group
Position SummaryThe Administrative Assistant will support the day-to-day operations of the company by assisting with accounting, onboarding, documentation, marketing, vendor compliance, event coordination, and general administrative functions. This role is responsible for ensuring office processes run smoothly and helping maintain organized, efficient business operations.
Key Responsibilities
Accounting & Financial Administration
- Create and issue customer invoices.
- Track outstanding invoices .
- Enter and process vendor bills.
- Assist with accounts payable functions.
- Review and process employee expense reports.
- Manage and maintain Expensify standards and records.
- Assist with financial recordkeeping and document organization.
Documentation & Process Management
- Maintain company procedures, policies, and SOPs.
- Assist with creating and updating operational documentation.
- Organize and maintain company records and administrative files.
- Ensure documents remain current and properly stored.
Meeting & Event Coordination
- Assist in organizing company meetings, training sessions, customer events, and team gatherings.
- Coordinate travel arrangements and event logistics.
- Manage meeting schedules, agendas, and attendee communications.
- Support event planning activities and follow-up tasks.
Vendor & Compliance Administration
- Maintain vendor compliance documentation.
- Track certificates of insurance, licenses, and required vendor records.
- Coordinate with vendors regarding documentation requirements.
Purchasing & Office Support
- Assist with miscellaneous equipment and supply orders.
- Coordinate small equipment purchases and shipments.
- Support general office administration and daily operational needs.
Marketing & Social Media Support
- Assist with create and schedule social media posts across company platforms.
- Assist with promoting company events, milestones, and announcements.
- Maintain a content calendar for social media and marketing activities.
Employee Onboarding & HR Support
- Assist with employee onboarding activities.
- Maintain onboarding checklists and documentation.
- Help ensure completion of required onboarding paperwork.
Pay: $40,000.00 – $45,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: Hybrid remote in Raleigh, NC 27612
Title: Administrative Assistant
Company: Paratus Service Group
Location: Raleigh, NC
Category:
