Overview
Administrative Assistant Jobs in Southlake, TX at Hightower and Associates
Title: Administrative Assistant
Company: Hightower and Associates
Location: Southlake, TX
Position Title: Administrative Assistant
Company: Hightower & Associates, LLC
Location: Southlake
Reports To: Owner
Position Summary
The Administrative Assistant provides essential support to ensure the smooth day-to-day operations of Hightower & Associates. This position is responsible for managing communications, maintaining client records, assisting with scheduling, and supporting the professional staff in administrative and clerical functions. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced professional environment.
Key Responsibilities
- Greet clients, answer phone calls, and manage general correspondence (emails, mail, and messages).
- Maintain organized electronic and physical filing systems, ensuring confidentiality of client information.
- Assist in scheduling client meetings, managing calendars, and preparing meeting materials.
- Support tax and accounting staff by collecting documents, scanning/uploading to TaxDome or other firm systems, and maintaining accurate records.
- Prepare standard correspondence, forms, and internal reports as requested.
- Manage supply inventory, office equipment maintenance, and vendor coordination.
- Assist with client onboarding, including engagement letters, portal setup, and document requests.
- Handle incoming payments and assist with billing inquiries under supervision.
- Coordinate internal staff communications, meetings, and deadlines.
- Perform general clerical duties including copying, scanning, data entry, and mail distribution.
Qualifications
- High school diploma required; associate degree or higher preferred.
- 2+ years of administrative or office experience, preferably in a professional services or accounting environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort learning new software (QuickBooks, TaxDome, Drake, etc.).
- Excellent communication skills—verbal, written, and interpersonal.
- Strong organizational skills with attention to detail and accuracy.
- Ability to manage multiple tasks, meet deadlines, and maintain confidentiality.
- Professional demeanor and client service orientation.
Work Schedule and Compensation
- Full-time
- $21-$25/hour
- Benefits may include PTO, paid holidays, and retirement plan participation.
