Overview
Administrative Assistant Jobs in London Area, United Kingdom at Spencer – Richardson
Title: Administrative Assistant
Company: Spencer – Richardson
Location: London Area, United Kingdom
My client, who are an Investment Management company are seeking a professional administrator to support the comprehensive administrative duties within their thriving office in Central London.
General Administration
- Manage the ordering and monitoring of stationery and presentation materials
- Maintain appropriate stock levels of kitchen and office supplies
- Prepare presentation documents, including binding and photocopying
- Coordinate maintenance requests, including liaising with air conditioning engineers and external contractors
- Arrange courier services, including bike couriers, FedEx, and general post
- Support the coordination of company events, team socials, and client dinners
- Compile and process expense reports for junior analysts
- Provide day-to-day support to the wider Administration team as required
Reception Responsibilities (as required, including lunchtimes and holiday cover)
- Ensure meeting rooms are prepared to a high standard, including set-up and clear-down
- Maintain a professional and welcoming reception area, including restocking refreshments
- Coordinate and test video/Zoom conferencing facilities, liaising with IT teams across New York, London, and Paris
- Welcome and assist guests, ensuring a positive first impression
- Manage the main reception phone line, including screening and directing calls and handling enquiries efficiently
Facilities & Operational Support
- Escort contractors on-site and provide ad hoc support to the Facilities Manager and Operations team
- Coordinate in-house catering, including lunches, refreshments for meetings, and in-house client dinner
Person Specification
- Previous experience within a reception or professional office environment is desirable
- Proficient in Microsoft Word and Outlook
- Strong interpersonal, verbal, and written communication skills
- A collaborative team player with a proactive and flexible approach
- Highly organised, with the ability to prioritise and manage multiple tasks effectively
