Administrative Assistant

Overview

Administrative Assistant Jobs in The Woodlands, TX at Mark W. Todd Architects, Inc.

Title: Administrative Assistant

Company: Mark W. Todd Architects, Inc.

Location: The Woodlands, TX

Knowledge, Skills, & Abilities

·        Excellent interpersonal skills

·        Excellent attitude and an extraordinary client service orientation

·        A genuine interest in serving and caring for others

·        Excellent organizational and time management skills

·        A creative mind and a self-starter

·        An ability to handle multiple tasks and operate within tight deadlines

·        Excellent phone skills, friendly and helpful in all interactions on the phone

·        Professional presentation

Phone/Customer Service

·        Arrive to work on time prepared

·        Greets clients and prospective clients in a friendly and sincere manner, making them feel comfortable during their visit and leave a positive impact

·        Handles incoming phone calls in a prompt, friendly and professional manner

·        Direct incoming calls to appropriate Team Members

·        Screen calls to protect all Team Members time

Printing

·        Assist all Team members/Builders and Clients as requested in making prints

·        Prepare copies of sketches for upcoming meeting of the day

·        Keep accurate accounts of prints to be billed

·        Keep accurate account of number of printers per clients’ contract

Computer

·        Frequently check emails and information page emails and promptly respond

·        Input and maintain accurate client information in Share Point

·        Access

·        Word

·        Excel

·        PowerPoint

·        Adobe PDF

·        Quick Books

General Office Duties

·        Support and assist Team Members throughout the day to ensure flow of daily schedule

·        Maintain and update schedule daily

·        Keep conference rooms and front office clean, organized, and prepared for the next meeting

·        Obtain information needed for projects as requested by team members/clients

·        Establish, maintain, and retrieve files as requested

·        Keep kitchen stocked with supplies

·        Take trash out daily

·        Keep refrigerator stocked with complimentary drinks for clients

·        Coordinate holiday parties/corporate events