Overview
Administrative Assistant Jobs in Houston, TX at Primary Services
Title: Administrative Assistant
Company: Primary Services
Location: Houston, TX
Join a dynamic organization in the energy sector where you’ll play a vital role in supporting HR, facilities, and community engagement initiatives. Enjoy a collaborative, fast-paced environment with opportunities for professional development and meaningful impact. Work on projects that contribute to both operational excellence and community outreach within a leading midstream pipeline company.
Primary Services is excited to announce the role of Administrative Assistant for a large, well-established client in the energy industry. This role will provide comprehensive administrative support across human resources, internal communications, philanthropy, and facilities management. This role is a great fit for a detail-oriented professional who thrives in a multifaceted role and enjoys contributing to both business operations and employee engagement initiatives.
Responsibilities
- Support recruitment efforts by scheduling interviews, managing candidate communications, and maintaining applicant tracking systems.
- Prepare and distribute HR documents, including contracts, onboarding materials, and policy updates.
- Maintain accurate and confidential employee records.
- Coordinate internal communications, such as newsletters, announcements, and company-wide memos.
- Organize company events and recognition programs to enhance employee engagement.
- Assist in planning and executing philanthropic initiatives and community outreach programs.
- Coordinate volunteer activities, maintain donation records, and generate philanthropy reports.
- Provide administrative support to the Facilities Management team, including scheduling maintenance and managing vendor relationships.
- Monitor office supplies and equipment to ensure smooth daily operations.
- Maintain organized documentation and support compliance with safety and operational standards.
Qualifications
- High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
- Minimum of 2 years of experience in an administrative support role, preferably in a corporate or industrial environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities with attention to detail.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Experience supporting HR functions and familiarity with HR systems preferred.
- Knowledge of internal communication tools and event coordination is helpful.
- Basic understanding of facilities operations and vendor management is a plus.
This role is a great chance to build your administrative expertise while supporting key operational, HR, and community initiatives in the energy industry. This role offers structure, variety, and professional growth in a respected organization committed to excellence and engagement.
