Overview
Administrative Assistant Jobs in San Bruno, California, USA at Palo Alto Staffing
General Tasks Manage the principals personal calendar by scheduling appointments and coordinating events. Plan and coordinate company activities and events. Coordinate and schedule meetings based on the availability of participants. Check all calendars on Google Calendar, and then check via email to confirm your suggested time (especially because many team members have other responsibilities). Send out invitations and manage RSVPs. Use the clients Zoom Link for video conferences (depending on whos participating).
Adjust and reschedule appointments as needed. Ensure that meeting times accommodate different time zones if necessary. Pleasebe super cognizant of this as even the US has multiple time zones. Schedule meeting prep calls ahead of important client engagements. Arrange daily team lunch deliveries and office pantry list orders. Conduct research and assist with personal projects as requested.
Organizing Daily, Weekly, and Monthly Calendar Maintain an organized calendar, categorizing appointments, meetings, and events. Schedule Weekly Team Meetings Schedule Monthly Board Meeting Always confirm meeting Zoom Link/Physical Locations Reminders and Notifications Set up reminders for upcoming meetings, deadlines, and important tasks. Ensure the client is notified of any last-minute changes or cancellations
Title: Administrative Assistant
Company: Palo Alto Staffing
Location: San Bruno, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Admin Assistant, Executive Admin/ Personal Assistant)
